Merge Printing

[Glenn]

I have a six page document that I'm sending out as a mailing.

It will print back to back, resulting in three sheets of paper.

I have set my printer options to take the cover from tray 1, the back cover
from page 2, and the inside sheet would automatically come from page 3, as
well as fold the three pages in half.

When I print a test document, or one individual record it prints fine.

However, when I try to print multiple records it treats it as one big job
instead of several small jobs (in other words, if I print three records, I
get 9 pieces of paper out of the printer - all the information is printed
correctly, however not on the correct colors - the very first page comes
from tray 1, all of the inside pages (2-7) come from tray 3, and the last
page comes from page 2.

I need to know how to set it to send this to the printer as individual jobs.
I'm sending them one by one (4 of 4, 5 of 5, etc.) and it is taking forever.

Thanks.

 

[Suzanne S. Barnhill]

Clearly, there's no way to do this with the printer settings, and there be
no way to do it in Word, either. If you set the printer trays in File | Page
Setup, you can select a tray for the first page and a tray for the remaining
pages, but there's no way to set a tray for the last page. When you create
the mail merge, the settings you applied to your mail merge main document
will apply to each section (record) in the merged document. What you might
try is creating your mail merge main document in two sections, the first
with Tray 1 set for the first page and Tray 3 for the rest, the second with
Tray 2 set for the first or all pages. If Word honors these settings when
creating the merge, then you might come out right.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

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[Glenn]

Here's a follow up question:

Even if I print all of the pages on the same paper, from the same tray, it
still treats it as one big job, instead of individual jobs.

This is a problem because my printer will staple up to 50 sheets, but since
there are 2000 merge records, Word sends it to the printer as one 4000 page
document - instead of 2,000 2 page documents.

Is there any fix to this?

 

[Suzanne S. Barnhill]

At this point I'm afraid your printer is a lot more sophisticated than Word.
Sorry.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.