meeting to distribution list except one person

[mjones]

Hi,

I have a distribution list of 14 people that I regularly send meeting
requests to. Today I want to remove one person from the list.

After selecting 'Add Others', picking the distribution list, and then
expanding it to reveal all the names, I want to remove one of the
people, but can find a way to do it.

Other than adding the 13 names separtely, does anyone know how to do
this?

Thanks,

Michele

 

[Ben M. Schorr - MVP]

Aloha mjones,

Open the distribution list from the address book (probably your Contacts
folder) that it exists in. Find the person you want to remove and remove
them, then save the distribution list.

-Ben-
Ben M. Schorr - MVP
Roland Schorr & Tower
http://www.rolandschorr.com
Microsoft OneNote FAQ: http://www.factplace.com/onenotefaq.htm

 

[mjones]

Hi Ben,

Just to confirm then, there's no other way to do this other than
removing the person (or persons if the case calls for it) from the
distribution list. I'm checking because these people should remain on
the list, but just in this case are not invited to the meeting.

An example of when this would be used is if the person is on vacation
or away on business (and you don't want their backup getting their
messages to get the meeting request). I'm using it in this case for
political reasons as the person may be removed from the team, but I
don't have official notice yet.

I suppose I could remove them from the distribution list without
loosing the contact information and then add the contact back after I
send the meeting request, but it seems a silly way to do it. Maybe
2007 handles this better.

Thanks again,

Michele

 

[Russ Valentine [MVP-Outlook]]

You never stated your version. Both Outlook 2003 and 2007 permit you to
expand the DL before you send to message so you can remove individual
recipients on a one time basis.

 

[mjones]

Hi Russ,

Well, this is where I'm stuck.

I expand the DL, but I can't remove any attendees, except to select
'don't send meeting to this attendee' where you get the X on the
envelope. Is this the proper way to do this? I guess so.

Thanks,

Michele

P.S. - I'd be interested to know if you could bcc someone on a meeting
request.

----------------

You never stated your version. Both Outlook 2003 and 2007 permit you to
expand the DL before you send to message so you can remove individual
recipients on a one time basis.
--
Russ Valentine
[MVP-Outlook]

Hi Ben,

Just to confirm then, there's no other way to do this other than
removing the person (or persons if the case calls for it) from the
distribution list. I'm checking because these people should remain on
the list, but just in this case are not invited to the meeting.

An example of when this would be used is if the person is on vacation
or away on business (and you don't want their backup getting their
messages to get the meeting request). I'm using it in this case for
political reasons as the person may be removed from the team, but I
don't have official notice yet.

I suppose I could remove them from the distribution list without
loosing the contact information and then add the contact back after I
send the meeting request, but it seems a silly way to do it. Maybe
2007 handles this better.

Thanks again,

Michele

 

[Russ Valentine [MVP-Outlook]]

Again, we're lacking information here. It works fine with mail messages sent
to a DL stored in a PST file.
--
Russ Valentine
[MVP-Outlook]

Hi Russ,

Well, this is where I'm stuck.

I expand the DL, but I can't remove any attendees, except to select
'don't send meeting to this attendee' where you get the X on the
envelope. Is this the proper way to do this? I guess so.

Thanks,

Michele

P.S. - I'd be interested to know if you could bcc someone on a meeting
request.

----------------

You never stated your version. Both Outlook 2003 and 2007 permit you to
expand the DL before you send to message so you can remove individual
recipients on a one time basis.
--
Russ Valentine
[MVP-Outlook]

Hi Ben,

Just to confirm then, there's no other way to do this other than
removing the person (or persons if the case calls for it) from the
distribution list. I'm checking because these people should remain on
the list, but just in this case are not invited to the meeting.

An example of when this would be used is if the person is on vacation
or away on business (and you don't want their backup getting their
messages to get the meeting request). I'm using it in this case for
political reasons as the person may be removed from the team, but I
don't have official notice yet.

I suppose I could remove them from the distribution list without
loosing the contact information and then add the contact back after I
send the meeting request, but it seems a silly way to do it. Maybe
2007 handles this better.

Thanks again,

Michele


Ben M. Schorr - MVP wrote:
Aloha mjones,

Open the distribution list from the address book (probably your
Contacts
folder) that it exists in. Find the person you want to remove and
remove
them, then save the distribution list.

-Ben-
Ben M. Schorr - MVP
Roland Schorr & Tower
http://www.rolandschorr.com
Microsoft OneNote FAQ: http://www.factplace.com/onenotefaq.htm

Hi,

I have a distribution list of 14 people that I regularly send
meeting
requests to. Today I want to remove one person from the list.

After selecting 'Add Others', picking the distribution list, and
then
expanding it to reveal all the names, I want to remove one of the
people, but can find a way to do it.

Other than adding the 13 names separtely, does anyone know how to do
this?

Thanks,

Michele

 

[Brian Tillman]

I have a distribution list of 14 people that I regularly send meeting
requests to. Today I want to remove one person from the list.

After selecting 'Add Others', picking the distribution list, and then
expanding it to reveal all the names, I want to remove one of the
people, but can find a way to do it.

Other than adding the 13 names separtely, does anyone know how to do
this?

You don't state your Outlook version. With Outlook 2003, you add the DL to
the recipient field and after it resolves, you click the plus sign to its
left to expand it. You can then delete the address you don't want.