Mark as junk? Automatically receive but not send? Email Notificati

[Guest]

Hi, I''m trying Outlook (2007) for the first time. Surprisingly, I can't seem
to figure out how to mark a message as junk. There is a menu item for marking
a message as NOT junk, but how do I mark it as junk?

My second question is how to make outlook automcatically retrieve mail from
servers but not at the same time send messages that are currently in the
outbox. Generally, I want to receive automatically but never send
automatically.

And a third question: I'm used to receive notifications about calendar
entries via email. Is there a way to make outlook send me a mail notification
instead of popping up a window on the desktop? The reason is that I'm looking
at my mail frequently but a popup is gone once dismissed, so I forget...

Thanks in advance for any help!

Alexander

 

[Brian Tillman]

Hi, I''m trying Outlook (2007) for the first time. Surprisingly, I
can't seem to figure out how to mark a message as junk. There is a
menu item for marking a message as NOT junk, but how do I mark it as
junk?

You don't. Outlook's junk mail filter is not user-trainable. Your choices
for controlling the junk e-mail filter can be found on Actions>Junk
E-mail>Junk E-mail Options.

My second question is how to make outlook automcatically retrieve
mail from servers but not at the same time send messages that are
currently in the outbox. Generally, I want to receive automatically
but never send automatically.

Click Tools>Send/Receive>Send/Receive Settings?Define Send/Receive Groups.
Select your Send/Receive group (usually "All Accounts") and click Edit.
Select each of your accounts and uncheck the "Send mail items" box.

And a third question: I'm used to receive notifications about calendar
entries via email. Is there a way to make outlook send me a mail
notification instead of popping up a window on the desktop? The
reason is that I'm looking at my mail frequently but a popup is gone
once dismissed, so I forget...

Outlook's reminders (without any third-party add-ins) are pop-up reminders.
I don't believe it can mail you a reminder. Your solution, however, is
simple: don't dismiss the reminder until you've addressed the calednar
event.

 

[Guest]

thanks for your reply!

Click Tools>Send/Receive>Send/Receive Settings?Define Send/Receive Groups.
Select your Send/Receive group (usually "All Accounts") and click Edit.
Select each of your accounts and uncheck the "Send mail items" box.

The problem with this setting is that it affects both automatic and manual
send/receive. So if I uncheck "send", messages from that account are not
sent, even when I hit the send/receive button. I could define a second group
with the exact same accounts in it, but with different send/receive settings.
However, that would mean that every server is contacted twice when I manually
hit the send/receive button, which is slow. What I want is simply for Outlook
to automatically retrieve my mails and do nothing else.

Outlook's reminders (without any third-party add-ins) are pop-up reminders.
I don't believe it can mail you a reminder. Your solution, however, is
simple: don't dismiss the reminder until you've addressed the calednar
event.

I'm afraid I'm very good at ignoring windows that hang around somewhere in
the background among the 30 or so other windows ;-)

thanks for your help!

 

[Diane Poremsky]

on # 2 - if different send groups are not acceptable, hold the messages in
the drafts folder until you really want to send. if you are holding them in
case you change your mind or need to edit them, you can set outlook to hold
messages for up to 120 minutes using a rule. When the time expires they will
send automatically on the next send and receive action.
http://www.outlook-tips.net/archives/2007/20070508.htm

#3 - outlook doesn't do it natively, but you can use 3rd party tools to send
reminders.
http://www.slipstick.com/addins/pager.asp

 

[Guest]

Thanks for your helpful ideas! It looks like some combination of settings and
third party tools might get me closer to a satisfactory solution.

 

[Brian Tillman]

The problem with this setting is that it affects both automatic and
manual send/receive. So if I uncheck "send", messages from that
account are not sent, even when I hit the send/receive button. I
could define a second group with the exact same accounts in it, but
with different send/receive settings. However, that would mean that
every server is contacted twice when I manually hit the send/receive
button, which is slow. What I want is simply for Outlook to
automatically retrieve my mails and do nothing else.

No, you want Outlook to retrieve automatically, but send manually, not "do
nothing else".

This can be accomplished, as you observe, by a second send/receive gound
that only sends. And you wouldn't necessarily be contacting your ISP's
server any more than normal because most ISPs'POP and SMTP servers are
disjoint. You have to contact them individually anyway.

I'm afraid I'm very good at ignoring windows that hang around
somewhere in the background among the 30 or so other windows ;-)

But the Task Bar handle flashes. How can you ignorfe that? There is seldom
a good technological solution to a behavioral problem. I can't believe
you're not trainable.

 

[Diane Poremsky]

With 30 windows open at once, the flashing one may be hidden on row 2 or 3
or small enough that its easily overlooked. - it happens to me all the time
with incoming IMs when the speaker is off (as it is 99% of the time) - and I
only have about 10 windows across 5 apps open in the course of normal usage,
more when I'm working on a specific project.

 

[Brian Tillman]

With 30 windows open at once, the flashing one may be hidden on row 2
or 3 or small enough that its easily overlooked.

OK, I'm convinced. I just can't imagine needing to keep track of that many
windows at once.