make a distribution list from a named category(in contact list)

[Guest]

I've created a category name from certain contacts...can I use that category
name to directly create a distribution list? What happens now is when I'm
adding to the dist. list, the contact list shows up, but the category "field"
doesn't show up in the list, so its hard to remember which contact is in
which category. Thanks -David

 

[Milly Staples [MVP - Outlook]]

If you are using categories, why be redundant and use a DL? Drag the
category to your inbox and your distribution is set.

--
Milly Staples [MVP - Outlook]

Post all replies to the group to keep the discussion intact. All
unsolicited mail sent to my personal account will be deleted without
reading.

After furious head scratching, Davida asked:

| I've created a category name from certain contacts...can I use that
| category name to directly create a distribution list? What happens
| now is when I'm adding to the dist. list, the contact list shows up,
| but the category "field" doesn't show up in the list, so its hard to
| remember which contact is in which category. Thanks -David

 

[Guest]

Thanks Milly, when I do that they all show up to "To"...is there a way to Bcc
all but one "To" address? Thank you. -David

 

[Milly Staples [MVP - Outlook]]

None that I know of except the always reliable cut and paste.

--
Milly Staples [MVP - Outlook]

Post all replies to the group to keep the discussion intact. All
unsolicited mail sent to my personal account will be deleted without
reading.

After furious head scratching, Davida asked:

| Thanks Milly, when I do that they all show up to "To"...is there a
| way to Bcc all but one "To" address? Thank you. -David
|
| "Milly Staples [MVP - Outlook]" wrote:
|
|| If you are using categories, why be redundant and use a DL? Drag the
|| category to your inbox and your distribution is set.
||
|| --Â
|| Milly Staples [MVP - Outlook]
||
|| Post all replies to the group to keep the discussion intact. All
|| unsolicited mail sent to my personal account will be deleted without
|| reading.
||
|| After furious head scratching, Davida asked:
||
||| I've created a category name from certain contacts...can I use that
||| category name to directly create a distribution list? What happens
||| now is when I'm adding to the dist. list, the contact list shows up,
||| but the category "field" doesn't show up in the list, so its hard to
||| remember which contact is in which category. Thanks -David

 

[Judy Gleeson, MVP Outlook]

Don't have to cut and paste - highlight the ones you want in BCC and drag
them there from To field. Tends to be easier to highlight if you start from
the last one and wipe upwards.

Judy Gleeson, MVP Outlook
Acorn Training and Consulting
www.acorntraining.com.au

Everyone - turn on your Advanced Toolbars and learn how to use the Field
Chooser and Group by Box!!


"Milly Staples [MVP - Outlook]"

 

[Russ Valentine [MVP-Outlook]]

But that's the problem. New Message to Contact only places recipients in the
To: field.
--
Russ Valentine
[MVP-Outlook]

Don't have to cut and paste - highlight the ones you want in BCC and drag
them there from To field. Tends to be easier to highlight if you start
from the last one and wipe upwards.

Judy Gleeson, MVP Outlook
Acorn Training and Consulting
www.acorntraining.com.au

Everyone - turn on your Advanced Toolbars and learn how to use the Field
Chooser and Group by Box!!


"Milly Staples [MVP - Outlook]"

None that I know of except the always reliable cut and paste.

--
Milly Staples [MVP - Outlook]

Post all replies to the group to keep the discussion intact. All
unsolicited mail sent to my personal account will be deleted without
reading.

After furious head scratching, Davida asked:

| Thanks Milly, when I do that they all show up to "To"...is there a
| way to Bcc all but one "To" address? Thank you. -David
|
| "Milly Staples [MVP - Outlook]" wrote:
|
|| If you are using categories, why be redundant and use a DL? Drag the
|| category to your inbox and your distribution is set.
||
|| --Â
|| Milly Staples [MVP - Outlook]
||
|| Post all replies to the group to keep the discussion intact. All
|| unsolicited mail sent to my personal account will be deleted without
|| reading.
||
|| After furious head scratching, Davida asked:
||
||| I've created a category name from certain contacts...can I use that
||| category name to directly create a distribution list? What happens
||| now is when I'm adding to the dist. list, the contact list shows up,
||| but the category "field" doesn't show up in the list, so its hard to
||| remember which contact is in which category. Thanks -David

 

[Judy Gleeson, MVP Outlook]

Yep - and when they then appear there in the To... field, you highlight them
all and drag them to the BCC field. Trust me - it works, maybe I just
didn't explain it too clearly.

--

Judy Gleeson, MVP Outlook
Acorn Training and Consulting
www.acorntraining.com.au

Everyone - turn on your Advanced Toolbars and learn how to use the Field
Chooser and Group by Box!!

But that's the problem. New Message to Contact only places recipients in
the To: field.
--
Russ Valentine
[MVP-Outlook]

Don't have to cut and paste - highlight the ones you want in BCC and drag
them there from To field. Tends to be easier to highlight if you start
from the last one and wipe upwards.

Judy Gleeson, MVP Outlook
Acorn Training and Consulting
www.acorntraining.com.au

Everyone - turn on your Advanced Toolbars and learn how to use the Field
Chooser and Group by Box!!


"Milly Staples [MVP - Outlook]"

None that I know of except the always reliable cut and paste.

--
Milly Staples [MVP - Outlook]

Post all replies to the group to keep the discussion intact. All
unsolicited mail sent to my personal account will be deleted without
reading.

After furious head scratching, Davida asked:

| Thanks Milly, when I do that they all show up to "To"...is there a
| way to Bcc all but one "To" address? Thank you. -David
|
| "Milly Staples [MVP - Outlook]" wrote:
|
|| If you are using categories, why be redundant and use a DL? Drag the
|| category to your inbox and your distribution is set.
||
|| --Â
|| Milly Staples [MVP - Outlook]
||
|| Post all replies to the group to keep the discussion intact. All
|| unsolicited mail sent to my personal account will be deleted without
|| reading.
||
|| After furious head scratching, Davida asked:
||
||| I've created a category name from certain contacts...can I use that
||| category name to directly create a distribution list? What happens
||| now is when I'm adding to the dist. list, the contact list shows up,
||| but the category "field" doesn't show up in the list, so its hard to
||| remember which contact is in which category. Thanks -David

 

[Russ Valentine [MVP-Outlook]]

Right. It was the syntax that threw me. "Highlight the ones you want in the
BCC field" suggested they were already there. "Highlight the ones you want
to move to the BCC field" was what you actually were saying.
--
Russ Valentine
[MVP-Outlook]

Yep - and when they then appear there in the To... field, you highlight
them all and drag them to the BCC field. Trust me - it works, maybe I
just didn't explain it too clearly.

--

Judy Gleeson, MVP Outlook
Acorn Training and Consulting
www.acorntraining.com.au

Everyone - turn on your Advanced Toolbars and learn how to use the Field
Chooser and Group by Box!!

But that's the problem. New Message to Contact only places recipients in
the To: field.
--
Russ Valentine
[MVP-Outlook]

Don't have to cut and paste - highlight the ones you want in BCC and
drag them there from To field. Tends to be easier to highlight if you
start from the last one and wipe upwards.

Judy Gleeson, MVP Outlook
Acorn Training and Consulting
www.acorntraining.com.au

Everyone - turn on your Advanced Toolbars and learn how to use the Field
Chooser and Group by Box!!


"Milly Staples [MVP - Outlook]"
None that I know of except the always reliable cut and paste.

--
Milly Staples [MVP - Outlook]

Post all replies to the group to keep the discussion intact. All
unsolicited mail sent to my personal account will be deleted without
reading.

After furious head scratching, Davida asked:

| Thanks Milly, when I do that they all show up to "To"...is there a
| way to Bcc all but one "To" address? Thank you. -David
|
| "Milly Staples [MVP - Outlook]" wrote:
|
|| If you are using categories, why be redundant and use a DL? Drag
the
|| category to your inbox and your distribution is set.
||
|| --Â
|| Milly Staples [MVP - Outlook]
||
|| Post all replies to the group to keep the discussion intact. All
|| unsolicited mail sent to my personal account will be deleted without
|| reading.
||
|| After furious head scratching, Davida asked:
||
||| I've created a category name from certain contacts...can I use that
||| category name to directly create a distribution list? What happens
||| now is when I'm adding to the dist. list, the contact list shows
up,
||| but the category "field" doesn't show up in the list, so its hard
to
||| remember which contact is in which category. Thanks -David

 

[Judy Gleeson, MVP Outlook]

I find answering questions here to be a very good skills development
exercise. It improves my ability to explain things in the training room -
for the exact reason we just found on this question!

Judy Gleeson, MVP Outlook
Acorn Training and Consulting
www.acorntraining.com.au

Everyone - turn on your Advanced Toolbars and learn how to use the Field
Chooser and Group by Box!!

Right. It was the syntax that threw me. "Highlight the ones you want in
the BCC field" suggested they were already there. "Highlight the ones you
want to move to the BCC field" was what you actually were saying.
--
Russ Valentine
[MVP-Outlook]

Yep - and when they then appear there in the To... field, you highlight
them all and drag them to the BCC field. Trust me - it works, maybe I
just didn't explain it too clearly.

--

Judy Gleeson, MVP Outlook
Acorn Training and Consulting
www.acorntraining.com.au

Everyone - turn on your Advanced Toolbars and learn how to use the Field
Chooser and Group by Box!!

But that's the problem. New Message to Contact only places recipients in
the To: field.
--
Russ Valentine
[MVP-Outlook]
Don't have to cut and paste - highlight the ones you want in BCC and
drag them there from To field. Tends to be easier to highlight if you
start from the last one and wipe upwards.

Judy Gleeson, MVP Outlook
Acorn Training and Consulting
www.acorntraining.com.au

Everyone - turn on your Advanced Toolbars and learn how to use the
Field Chooser and Group by Box!!


"Milly Staples [MVP - Outlook]"
None that I know of except the always reliable cut and paste.

--
Milly Staples [MVP - Outlook]

Post all replies to the group to keep the discussion intact. All
unsolicited mail sent to my personal account will be deleted without
reading.

After furious head scratching, Davida asked:

| Thanks Milly, when I do that they all show up to "To"...is there a
| way to Bcc all but one "To" address? Thank you. -David
|
| "Milly Staples [MVP - Outlook]" wrote:
|
|| If you are using categories, why be redundant and use a DL? Drag
the
|| category to your inbox and your distribution is set.
||
|| --Â
|| Milly Staples [MVP - Outlook]
||
|| Post all replies to the group to keep the discussion intact. All
|| unsolicited mail sent to my personal account will be deleted
without
|| reading.
||
|| After furious head scratching, Davida asked:
||
||| I've created a category name from certain contacts...can I use
that
||| category name to directly create a distribution list? What
happens
||| now is when I'm adding to the dist. list, the contact list shows
up,
||| but the category "field" doesn't show up in the list, so its hard
to
||| remember which contact is in which category. Thanks -David