Mail Merge - Undesirable Database Open

[יריב החביב]

Hello,

I merge word document to access table.

When i open the word doc, the access databse open.

I dont need the data base, just the word doc (with the data of course).

Is it possible and How ?


thank's

 

[Suzanne S. Barnhill]

What you have opened is the mail merge main document, which won't work
unless linked to the data source. It sounds as if you have not completed the
merge to a new document.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
http://word.mvps.org

 

[יריב החביב]

thank you,

Yes,i have not completed the merge to a new document,

because i want the word doc will update when i open it

with updated data in the access database, and still i don't

want that the database will open.

(in the begining of my using that method, it did not open
and suddenly somthing happened, and it started to open)

thank's again
--
תודה רבה

What you have opened is the mail merge main document, which won't work
unless linked to the data source. It sounds as if you have not completed the
merge to a new document.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
http://word.mvps.org

 

[Peter Jamieson]

If your Word mail merge main document connects to the database using DDE,
when Word opens the document, it will also open Access (if necessary).
Access will then open the database (if necessary).

To avoid opening /Access/, you have to connect using ODBC (most versions of
Word) or OLE DB (Word 2002 and later). In that case, Word still opens the
database using Jet (or ACE, in Word 2007), but it does not need to open
Access and you do not see any extra windows.

However, there are reasons why your Word document may need to connect via
DDE, including:
a. it connects to a parameter query and the user needs to enter a parameter
b. it connects to a query that uses old-style "wildcard characters" * and ?
rather than the ANSI wildcards % and _
c. it connects to a query that uses a user defined Access VBA function, or
some other functions that do not work with ODBC/OLE DB

....and so on.You may also find that DDE has been used because of text
truncation problems etc.

However, if you do not need DDE (and I think you can only really tell by
experimenting), to change the connection method, check
Word->Tools->Options->general-->Confirm conversions at open (Word 2003 and
earlier) or click the Office button, then check Word
Options->Advanced->General->Confirm File format conversion on open. Then go
through the connection proces again.

 

[Suzanne S. Barnhill]

Also, if this data is being added to a single document (which the failure to
complete the "merge" suggests), then perhaps some other linking method
(INCLUDETEXT or the like) would be more appropriate than a mail merge.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
http://word.mvps.org

If your Word mail merge main document connects to the database using DDE,
when Word opens the document, it will also open Access (if necessary).
Access will then open the database (if necessary).

To avoid opening /Access/, you have to connect using ODBC (most versions
of Word) or OLE DB (Word 2002 and later). In that case, Word still opens
the database using Jet (or ACE, in Word 2007), but it does not need to
open Access and you do not see any extra windows.

However, there are reasons why your Word document may need to connect via
DDE, including:
a. it connects to a parameter query and the user needs to enter a
parameter
b. it connects to a query that uses old-style "wildcard characters" * and
? rather than the ANSI wildcards % and _
c. it connects to a query that uses a user defined Access VBA function, or
some other functions that do not work with ODBC/OLE DB

...and so on.You may also find that DDE has been used because of text
truncation problems etc.

However, if you do not need DDE (and I think you can only really tell by
experimenting), to change the connection method, check
Word->Tools->Options->general-->Confirm conversions at open (Word 2003 and
earlier) or click the Office button, then check Word
Options->Advanced->General->Confirm File format conversion on open. Then
go through the connection proces again.

 

[Peter Jamieson]

Good point - The only other way you'll get stuff directly from Access
without actually having Access open is via a DATABASE field via ODBC/OLE DB,
unless the data actually comes from linked tables in Access and could be
retrieved without Access involvement.

--
Peter Jamieson
http://tips.pjmsn.me.uk

Also, if this data is being added to a single document (which the failure
to complete the "merge" suggests), then perhaps some other linking method
(INCLUDETEXT or the like) would be more appropriate than a mail merge.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
http://word.mvps.org

 

[יריב החביב]

Thank You Very Very Much !!!!!!!!!!!!

 

[יריב החביב]

thank you
--
תודה רבה

Also, if this data is being added to a single document (which the failure to
complete the "merge" suggests), then perhaps some other linking method
(INCLUDETEXT or the like) would be more appropriate than a mail merge.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
http://word.mvps.org