Mail merge does not show leading zero in Zip Code

[Guest]

I can put leading zero by changeing the cell format, but when I rum mail
merge through and attach an Excel file, my leading zero are missing. For
example, Newark, NJ 07102 (it will display and print 7102). It happens in all
MS Office versions released after Office 2000.

 

[Frank Kabel]

Hi
one way: use a helper column with a formula such as
=TEXT(A1,"00000")

 

[Dave Peterson]

Debra Dalgleish posted this for a different question:

In the Mail Merge, after you select your Excel file as a data source,
you should see a 'Confirm Data Source' dialog box.
(If you don't see the dialog box, change the setting in Word --
under Tools>Options, General -- add a check mark to
'Confirm Conversion at Open')

From that list, choose 'MS Excel Worksheets via DDE (*.xls)', and your
formatting will be retained.

If you have to connect through a different source, you can format the
fields in the Word document. For example, to specify a number of decimals:

1. In Word, in the Main Document, press Alt+F9 to view the field codes.
2. Find the field code for the number. It will look something like:
{ MERGEFIELD FieldName }
3. Add a switch, to format the number with two decimal places.
For example:
{ MERGEFIELD FieldName \# "#,##0.00" }
4. Press Alt+F9 to hide the field codes.
5. Save the Main Document

(I bet you could modify it for your situation.)

 

[David McRitchie]

Another way would be to fix them in place with a macro.
Fix up for 5 digit US zip codes (#fixUSzip5)
http://www.mvps.org/dmcritchie/excel/join.htm#fixUSzip5

Format the column as text ahead of running the macro.
For notes on Mail Merge see
http://www.mvps.org/dmcritchie/excel/mailmerg.htm