Lock Subject line.

[Howie J.]

I would like to send an email to all my employees regarding the performance
of our business system after a merger we have done. In order to filter their
responses into one folder, I thought it best if I could lock the subject
line. Is there a way to do this?

Just for clarification, in my example I want would use the suject of "System
Performance". In their replies, they might change the suject to "Systems
Slow" or something other than the original.

I just want to be able to filter their responses into the same folder.

Sorry for the paraphrasing.

 

[Howie J.]

Sorry forfot to note i am using Outlook 2003

 

[Roady [MVP]]

No, you cannot force that. You could simply stress in the email not to
change the subject if they want a fast reply (and the rest would just get
piled until you have time for it).

Technical solutions would be to deploy a custom service desk form which they
should use if they need help or (even better) place a helpdesk request page
on your local Internet which they should use and use selection boxed to
input certain key information.

This one still works on later versions of Outlook;
http://www.microsoft.com/downloads/details.aspx?FamilyID=9ABA1334-8DB7-48B6-B913-C6C1BAF0C97D

 

[VanguardLH]

I would like to send an email to all my employees regarding the performance
of our business system after a merger we have done. In order to filter their
responses into one folder, I thought it best if I could lock the subject
line. Is there a way to do this?

Just for clarification, in my example I want would use the suject of "System
Performance". In their replies, they might change the suject to "Systems
Slow" or something other than the original.

I just want to be able to filter their responses into the same folder.

Sorry for the paraphrasing.

Did you check with your IT folks to see if they deployed Microsoft's RM
(rights management) server to use with the Exchange mail server to
regulate some control over the company's e-mails? If so, ask them if
the RM server can lock the Subject header against modification in
replies. As I recall, the company needs to be using Outlook 2007 so it
might not work for you.

 

[Howie J.]

I trust your knowledge guys, but I am certain I once saw an online tutorial
from Microsoft on Outlook Tips. The presenter specifically talked about my
exact senario. Where you perhaps wanted to poll all the reciepients but to
make sure you got the emails back where you could find them, she had locked
the subject line so that she could make a rule and sort those replies
accordingly. I could be mistaken, but I am 99% sure this was the case.

 

[VanguardLH]

I trust your knowledge guys, but I am certain I once saw an online tutorial
from Microsoft on Outlook Tips. The presenter specifically talked about my
exact senario. Where you perhaps wanted to poll all the reciepients but to
make sure you got the emails back where you could find them, she had locked
the subject line so that she could make a rule and sort those replies
accordingly. I could be mistaken, but I am 99% sure this was the case.

There is no way you get to control the recipient's e-mail client. Would
you want some outside and unknown assailant controlling how your e-mail
client behaves? The RMS server allows some control but only with
cooperative e-mail clients (i.e., Outlook 2007). If you are not sending
e-mails to recipients under the same Exchange organization and where RMS
is deployed to afford some control then you do NOT get to control
someone else's computer or the applications running on it.

 

[Roady [MVP]]

That would be the use of custom forms then as I mentioned. If you deploy it
to your organizational forms library you can also specify the reply-form.