Line length

[Dave Symes]

I could do with some advice please.
(I'm using Word 2002).

A friend has just scanned and OCRd some material for me and I now have it
as a Word document, unfortunately the line lengths are quite short and I
can't fathom how to reformat the paragraphs so that I have long lines
without any forced line breaks.

I want it to be like this:

The quick brown fox jumped over the lazy dog, but the dog wasn't as daft
as the fox thought, so it waited patiently, until the fox feeling so bold
after his previous jumping, did it again without a second though, and just
as the fox was in mid jump the dog just reached up and nipped his ass.

But the supplied document is like this:

The quick brown fox jumped over the lazy dog, but the dog
wasn't as daft as the fox thought, so it waited patiently,
until the fox feeling so bold after his previous jumping,
did it again without a second though, and just as the fox
was in mid jump the dog just reached up and nipped his ass.


Thanks
Dave

 

[Stefan Blom]

Click the ¶ button on the Standard toolbar; this will display nonprinting
marks. You will probably find that there is a paragraph mark (¶) at the end
of each "line" and two paragraph marks at the end of each "paragraph." You
can use Find and Replace in two steps to get rid of these. First replace two
consecutive paragraph marks with \\\\ and then replace single paragraph
marks with a space. Finally, replace \\\\ with a paragraph mark.

-- 
Stefan Blom
Microsoft Word MVP




---------------------------------------------
"Dave Symes" wrote in message
I could do with some advice please.
(I'm using Word 2002).

A friend has just scanned and OCRd some material for me and I now have it
as a Word document, unfortunately the line lengths are quite short and I
can't fathom how to reformat the paragraphs so that I have long lines
without any forced line breaks.

I want it to be like this:

The quick brown fox jumped over the lazy dog, but the dog wasn't as daft
as the fox thought, so it waited patiently, until the fox feeling so bold
after his previous jumping, did it again without a second though, and just
as the fox was in mid jump the dog just reached up and nipped his ass.

But the supplied document is like this:

The quick brown fox jumped over the lazy dog, but the dog
wasn't as daft as the fox thought, so it waited patiently,
until the fox feeling so bold after his previous jumping,
did it again without a second though, and just as the fox
was in mid jump the dog just reached up and nipped his ass.


Thanks
Dave

 

[Dave Symes]

Thanks
Stefan.

Dave

Click the ¶ button on the Standard toolbar; this will display
nonprinting marks. You will probably find that there is a paragraph
mark (¶) at the end of each "line" and two paragraph marks at the end
of each "paragraph." You can use Find and Replace in two steps to get
rid of these. First replace two consecutive paragraph marks with \\\\
and then replace single paragraph marks with a space. Finally, replace
\\\\ with a paragraph mark.

-- 
Stefan Blom
Microsoft Word MVP

[Snippy]

 

[Stefan Blom]

You are welcome.

-- 
Stefan Blom
Microsoft Word MVP




---------------------------------------------
"Dave Symes" wrote in message
Thanks
Stefan.

Dave

Click the ¶ button on the Standard toolbar; this will display
nonprinting marks. You will probably find that there is a paragraph
mark (¶) at the end of each "line" and two paragraph marks at the end
of each "paragraph." You can use Find and Replace in two steps to get
rid of these. First replace two consecutive paragraph marks with \\\\
and then replace single paragraph marks with a space. Finally, replace
\\\\ with a paragraph mark.

-- 
Stefan Blom
Microsoft Word MVP

[Snippy]

 

[Suzanne S. Barnhill]

See http://WordFAQs.mvps.org/CleanWebText.htm.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
http://word.mvps.org

 

[Dave Symes]

See http://WordFAQs.mvps.org/CleanWebText.htm.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
http://word.mvps.org

[Snippy]

Thanks, a most useful document.

Dave

 

[Dave Symes]

See http://WordFAQs.mvps.org/CleanWebText.htm.
--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
http://word.mvps.org

[Snippy]

Thanks, a most useful document.

Dave

Being a bit old, I'm still a paper manual/info person, rather than
online/screen so I printed your note okay.

However printing out the document from the link "(For more on nonprinting
characters...) required some deviant actions to get a printout, (4-pages)
as in its normal displayed state, it will neither print the full document,
nor will it be scanned by a screen/window grab app that scrolls complete
web pages.

Strange business.
Dave

I do have it printed now.

 

[Suzanne S. Barnhill]

As originally designed by our previous Webmaster, I think all these frames
would print properly. At some point someone had the brilliant idea to update
the site with a new design, which was half-carried out, with the sometimes
odd results you see. Depending on your browser, you may have some options.
If I go to Print Preview in IE8, the default setting is "As laid out on
screen." If text is selected, I also have the option "As selected on
screen." In the case of the article at
http://word.mvps.org/FAQs/Formatting/NonPrintChars.htm, I have "As laid out
on screen," "Only the selected frame," and "All frames individually." The
second of those works nicely, printing the article in four pages (or five if
you go up to 125% to better fill the page width).

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
http://word.mvps.org

See http://WordFAQs.mvps.org/CleanWebText.htm.
--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
http://word.mvps.org

[Snippy]

Thanks, a most useful document.

Dave

Being a bit old, I'm still a paper manual/info person, rather than
online/screen so I printed your note okay.

However printing out the document from the link "(For more on nonprinting
characters...) required some deviant actions to get a printout, (4-pages)
as in its normal displayed state, it will neither print the full document,
nor will it be scanned by a screen/window grab app that scrolls complete
web pages.

Strange business.
Dave

I do have it printed now.

 

[Steve Hayes]

See http://WordFAQs.mvps.org/CleanWebText.htm.

I thought that might help me with a problem document I have, where the pages
are all different sizes, but I got stuck right at the beginning: where on
earth is the "Office Button"?

Is it in Window

 

[Suzanne S. Barnhill]

The Office button is the colorful button in the upper left corner of the
window in Word 2007. If you have a different version, then follow the
directions for the version you have.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
http://word.mvps.org

 

[Steve Hayes]

The Office button is the colorful button in the upper left corner of the
window in Word 2007. If you have a different version, then follow the
directions for the version you have.

I have version 2010, and the directions referred to the Office Button, which I
cannot see.

 

[Stefan Blom]

The Office button only applies to Office 2007. Office 2010 uses the File
tab (on the far left of each application window).

 

[Suzanne S. Barnhill]

Thanks for pointing out this defect in the article at
http://WordFAQs.mvps.org/CleanWebText.htm. I have updated it to reflect the
correct settings in Word 2010.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
http://word.mvps.org

 

[Steve Hayes]

The Office button only applies to Office 2007. Office 2010 uses the File
tab (on the far left of each application window).

Ah, thanks. That worked.

 

[Stefan Blom]

I'm glad I could help.