Letter Head problem....

[Matt]

I am currently working in an office where there are lots of letters that all
require the same letterhead. The problem is, people have left and phone
numbers change etc and I am now in the position where I have to go into 20+
letters and edit them one by one.

Is there any way to pull one letterhead into multiple word files? This way I
can edit that one, and have the changes reflected in all of the various
letters.

 

[Matt]

I am using Word 2003 btw.

 

[Suzanne S. Barnhill]

You can save the letterhead as an AutoText entry and insert it in each
template as an AutoText field. When required, update the AutoText entry. The
drawback to this is that, if old letters are opened and fields updated,
they'll get the current letterhead. To prevent this, lock or unlink the
AutoText field upon creation of each letter.

 

[Graham Mayor]

You cannot apply a new template to old letter documents and have it update
the fixed elements that they contain - Suzanne's suggestion will help for
the future. For the present a function to search and replace across a batch
of files may be more to the point eg
http://www.gmayor.com/batch_replace.htm. I do however, wonder at the wisdom
of changing file copies of old letters to reflect data that did not apply at
the time they were mailed?

--
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Graham Mayor - Word MVP

My web site www.gmayor.com

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[Suzanne S. Barnhill]

I don't think Matt is intending to change file copies. I think the "letters"
he refers to are form letters used as templates.

 

[Matt]

That is correct. These are letters that we use to send out to people, I just
wanted to find out how I could make it so that there could be on letter head
used in all of them that would only have to be updated once.

I will try your solution Suzanne and see how I go. Thanks!