Indexing by character style

[Guest]

It would be great if character styles could be added to the building a table
of contents from styles options.

We have a transcription of proceedings. When a speaker starts the paragraph
is a certain style and their name appears in bold, followed by an em dash.
Using complex macros we create an index of speakers (first level) followed by
two levels of headings.

This could all happen very easily if a character style was available as an
index entry. I can imagine it being useful for creating other indices too. To
mark entries (for example) one could cut and paste the style over words one
wanted indexed.

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[Robert M. Franz (RMF)]

Hello Mark

It would be great if character styles could be added to the building a table
of contents from styles options.

We have a transcription of proceedings. When a speaker starts the paragraph
is a certain style and their name appears in bold, followed by an em dash.
Using complex macros we create an index of speakers (first level) followed by
two levels of headings.

This could all happen very easily if a character style was available as an
index entry. I can imagine it being useful for creating other indices too. To
mark entries (for example) one could cut and paste the style over words one
wanted indexed.

I'm not _quite_ sure I can follow your setup.

It seems you might get away by using a paragraph style followed by
either a hidden paragraph mark or a style separator (depending on
version of Word and downward compatibility).

With that, you can pick up these occurrences with a TOC instead of an INDEX.

2cents
Robert

 

[Guest]

Thanks Robert!

It appears either of these suggestions would work. I'm leaning toward a
style separator as it paginates correctly whether paragraphs are shown or
hidden. Are there any disadvantages?

Thanks again, this is going to cause a lot of rewriting and simplifying of
a range of macros!

Mark

 

[Robert M. Franz (RMF)]

Hi Mark

It appears either of these suggestions would work. I'm leaning toward a
style separator as it paginates correctly whether paragraphs are shown or
hidden. Are there any disadvantages?

I always use the hidden paragraph, but that's simply because the style
separator feature is a relatively new feature (introduced in Word 2002).
I never did much work with that particular version, and often have to
support back to (at least) Word 2000.

So, that's the base for your decision: if you are sure that only
Versions of Word 2002 and 2003 are the target of your documents, then go
for it. 2007 will most probably need some more testing anyway for your
macros ...

Greetinx
Robert

 

[Stefan Blom]

See http://sbarnhill.mvps.org/WordFAQs/RunInSidehead.htm.

--
Stefan Blom
Microsoft Word MVP


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