Importing Address books

[Tony Williams]

Can I import an address book created in Outlook 2007 into Outlook 2003 and if
so how?
Thanks
Tony

 

[Gordon]

Can I import an address book created in Outlook 2007 into Outlook 2003 and
if
so how?
Thanks
Tony

Firstly Outlook doesn't use an address book - it uses contacts.
Presumably these two instances of Outlook are on two different machines?
On the first, close Outlook and make a copy of your pst file.
On the second, paste it somewhere that you have read/write access to. (do
NOT overwrite any other pst file)
Then in Outlook do File-Open-Outlook data file. Browse to where you put the
file.
Either copy or drag and drop the contacts you want to copy.

Detailed info here:

http://office.microsoft.com/en-us/outlook/HA010771141033.aspx

more info here:

http://www.slipstick.com/config/backup.htm
http://www.howto-outlook.com/Howto/backupandrestore.htm

HTH

 

[Tony Williams]

Thanks Gordon. Maybe I need to go one step back. I'm working on a machine
with Outlook 2007. I have an Excel file that has 1000 email addresses. I need
to break this down into 10 files with 100 names in each and then create 10
distribution lists. This is not to distribute spam I hasten to add, it is for
a friend who runs a restaraunt and he send his customers a newsletter every
month. Unfortunately he deleted his contact list by mistake!
So firstly how do I create 10 distribution lists from an Excel file, I can't
find this in Help. I then need to copy these distribution lists to his
machine which has Outlook 2003. We're trying to avoid having to retype each
one.
Thanks
Tony

 

[Gordon]

Thanks Gordon. Maybe I need to go one step back. I'm working on a machine
with Outlook 2007. I have an Excel file that has 1000 email addresses. I
need
to break this down into 10 files with 100 names in each and then create 10
distribution lists. This is not to distribute spam I hasten to add, it is
for
a friend who runs a restaraunt and he send his customers a newsletter
every
month. Unfortunately he deleted his contact list by mistake!
So firstly how do I create 10 distribution lists from an Excel file, I
can't
find this in Help. I then need to copy these distribution lists to his
machine which has Outlook 2003. We're trying to avoid having to retype
each
one.
Thanks
Tony

If I were you I wouldn't bother with distribution lists. Import the Excel
file directly into Outlook 2003 (you need to name the range first, or
save-as a CSV file instead) and then use Categories rather than D/Ls

 

[Tony Williams]

Sorry to be so dim Gordon but I've not come across categories. How do I
create them? I can't see them in the "File-->New" list?
Tony

 

[Gordon]

Sorry to be so dim Gordon but I've not come across categories. How do I
create them? I can't see them in the "File-->New" list?
Tony

An overview of Categories:
http://office.microsoft.com/en-us/outlook/HP052431371033.aspx?pid=CH010045671033

How to do it:
http://office.microsoft.com/en-us/help/HA011956741033.aspx

 

[Tony Williams]

Thanks Gordon I'll have a look at those links. Preuambly when I've set those
up on my machine I go back to your original post about transferring them to
my friends machine?
Thanks again
Tony

 

[Gordon]

Thanks Gordon I'll have a look at those links. Preuambly when I've set
those
up on my machine I go back to your original post about transferring them
to
my friends machine?
Thanks again
Tony

Ah. we're getting a bit complicated here. It's easier to do the import from
the Excel sheet and set up categories direct onto your friend's
machine...saves doing things twice...

 

[Tony Williams]

OK Gordon I'll look at that.
Thanks for all your help
Tony

 

[Brian Tillman [MVP - Outlook]]

Thanks Gordon. Maybe I need to go one step back. I'm working on a machine
with Outlook 2007. I have an Excel file that has 1000 email addresses. I
need
to break this down into 10 files with 100 names in each and then create 10
distribution lists. This is not to distribute spam I hasten to add, it is
for
a friend who runs a restaraunt and he send his customers a newsletter
every
month. Unfortunately he deleted his contact list by mistake!
So firstly how do I create 10 distribution lists from an Excel file, I
can't
find this in Help. I then need to copy these distribution lists to his
machine which has Outlook 2003. We're trying to avoid having to retype
each
one.

This may help: http://www.slipstick.com/Tutorials/create/dl.asp