If I have a colunm of numbers, can I format to highlite the smalle

[Guest]

If I have a colunm of numbers, can I conditionally format to highlite the
smallest value in the colunm?

 

[Biff]

Try this:

Assume your numbers are in the range A1:A5
Select the range A1:A5
Goto Format>Conditional Formatting
Formula Is: =AND(A1<>"",A1=MIN(A$1:A$5))
Click the Format button
Select the style(s) desired
OK out

Biff

 

[Bob Phillips]

Yes, use a formula of

=A1=MIN(A:A)

 

[Guest]

Bob:

Thanks for your reply. This didn't work for me. My Range is actually J6:J22
so I substituted:

=J6=MIN(J6:J22)

Does it make a difference if the values in the cells are dirived from a
formular,
<<< =IF(D6=0,0,((C6/(D6*2))+G6)) >>>

Darrell

 

[Guest]

Biff:

Thanks for your reply. This didn't work for me. My Range is actually J6:J22
so I substituted:

=AND(J6<>"",J6=MIN(J$6:J$22))

Does it make a difference if the values in the cells are dirived from a
formular,
<<< =IF(D6=0,0,((C6/(D6*2))+G6)) >>>

Darrell

 

[Roger Govier]

Hi

Did you do as Biff said and SELECT the range first?
In your case select J6:J22, then apply the Conditional Formatting with
Biff's formula.

 

[Guest]

Roger:

Sometimes I need to be slapped across the head with a 2 x 4.

Yes indeed, I needed to highlite the cells first. That did work.

 

[Guest]

Roger and Biff:

It appears that that isn't exactly what I wanted to do. Instead of the Range
being J6:J22 I actually need to use a group of cells. J6 & J29 & J53 & J77

Should I use the same formula and just deliniate my cells with a method
other than a colon?

Darrell

 

[Roger Govier]

Yes
=AND(J6<>"",J6=MIN($J$6,$J2$9,$J$53,$J$57))

 

[Guest]

Roger:

That was very helpful. If you don't mind, may I continue with a few more
questions?

Can I copy the Conditional Formating from the group of cells I just formated
to other similar groups of cells i.e. (J7,J30,J54,J78) &(I6,I29,I53,I77)...

This should probably be done as a Macro since I have to do this 20 or more
times, but I'm not particularly adept at VBA.

Darrell

 

[Roger Govier]

Hi

I made the references absolute in my posting (I also made a mistake with
the last one, saying J57 instead of J77).
as I had thought that it would just be those fixed 4 cells.
If you remove the $ signs to make the formula relative, then it can be
copied to other cells as you describe.
=AND(J6<>"",J6=MIN(J6,J29,J53,J77))

The easiest way, is to use the Format painter. Place your cursor in cell
J6, click on the Format Painter ( paintbrush icon on Toolbar) and
"paint" the format to any other cells you want.

 

[Guest]

Roger:

Once again, Thank you.

I have duplicated the Conditional Formating using the MAX Function, It works
good as well.

I have room for 1 more Conditional Format. Can I easily identify the next to
the lowest value in these cells?

Darrell

 

[Roger Govier]

Take a look at the Small and Large functions

=SMALL((J6,J29,J53,J77),2)
would return the second smallest of values in J6, J29, J53 and J77
=Large(A1:A20,3)
would return the 3rd largest of the range A1 to A20