How to use different signatures in email

[Guest]

Have seen many questions about how you use different signatures in emails
(when using Word as email editor) but not using the automatic signature, ie
you want to do individual signatures depending on who the email is going to.
Whilst you can do this with the use of Autotext (as suggested in other posts)
I have found that with Autotext you can only use one line of text. If your
signature also includes a company name, address etc as most corporate ones do
then this won't work.

I have now figured out how to do this so thought i'd share it with anyone
who may find it helpful.

Go into a new blank email message
Create a new macro (perhaps called Signature) and type the signature you
want in here (with all the correct formatting etc). You will need to do a
new macro for each signature you want
Right click on the toolar and select Customize
On the commands tab - select Macros and then find the macros you have created
drag them onto the toolbar (or you can create a menubar to put them all in
and drag to this) (you can rename them by right clicking and select name
When you then create a new email message you can just click on the
appropriate signature to be inserted

Hope this is helpful to everyone (apologies for stating the obvious to
anyone who already knew). Took me ages to figure this out and thought it
might be useful to share!

 

[Sue Mosher [MVP-Outlook]]

You can create new AutoText entries with as many lines as you want by typing in the text in Word, selecting it, then choosing Insert | AutoText | New.

But, personally, I find that using a default signature and then right-clicking to change or delete it is extremely fast and convenient. I would recommend that method strongly over AutoText or macros.

--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003

and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers

 

[Guest]

sorry but neither of those work for me that's why i had to create the macro.
In word the Autotext New option is greyed out and if i right click on my
signature in outlook it doesn't let me delete it. I used the macro because
it was the only thing i could get to work.

 

[Sue Mosher [MVP-Outlook]]

Create a signature that contains no text (or just a space if you need some text to be able to save it). Name it blank. You'll be able to right-click on any signature, choose "blank," and thus have no signature.

I don't know why Insert | AutoText | New might be disabled. You might want to ask in a Word group.

--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003

and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers