How to sort by name then date?


H

Huck Rorick

I would like to look through all the emails to a particular person. If I
click on the "To" column I can see all the emails to a particular person
(actually there is a problem with that which I will mention next) but they
seem to be in random order. Is there a way to have them sorted by date?
(i.e. by name first, then by date).



Actually, sorting on the "To" column does not get all the emails sent to a
given email address. Because Outlook uses the "display as" field. It will
often give different "display as" names to the same email address. Can
someone suggest a good way to get all the emails to a given email address?



Thanks,



Huck
 
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N

Nikki Peterson

In Outlook 2003 there is a GROUP BY button.

Outlook 2003's Advanced Toolbar contains commands that
allow you mainly to customize the interface on the fly, and the
display of emails.

If the Advanced Toolbar is not visible, go to View > Toolbars,
and click Advanced. Alternatively, right-click one of the other
toolbars or menu labels ("File", "Edit", "View" .), and click Advanced.

Once you can see the GROUP BY button on the Advanced tool
bar, click it. This will open a small darker gray window Just below
where it says INBOX and above the FROM and SUBJECT LINEs.

Now Drag the FROM title header and drop in in the darker gray area
above. Then drag the RECEIVED title header to the darker gray area
above. This will show your Inbox items sorted into groups using the
FROM first then date RECEIVED secondary.

Nikki

I would like to look through all the emails to a particular person. If I
click on the "To" column I can see all the emails to a particular person
(actually there is a problem with that which I will mention next) but they
seem to be in random order. Is there a way to have them sorted by date?
(i.e. by name first, then by date).

Actually, sorting on the "To" column does not get all the emails sent to a
given email address. Because Outlook uses the "display as" field. It will
often give different "display as" names to the same email address. Can
someone suggest a good way to get all the emails to a given email address?

Thanks,
Huck
 
D

Diane Poremsky [MVP]

you can either use Advanced find to search by email address or add the
sender email address field to the view - I think you can group by that
field.

find by address: http://www.outlook-tips.net/archives/2006/20060831.htm
sender address field: http://www.slipstick.com/exs/customfields.htm

--
Diane Poremsky [MVP - Outlook]





EMO - a weekly newsletter about Outlook and Exchange:
(e-mail address removed)

You can access this newsgroup by visiting
http://www.microsoft.com/office/community/en-us/default.mspx or point your
newsreader to msnews.microsoft.com.
 
H

Huck Rorick

Hi,

I guess I forgot to say I am using Outlook 2002. The advanced toolbar
doesn't seem to have a "Group by" button. Can this be done in Outlook 2002?

Thanks,

Huck
 
N

Nikki Peterson

Hi Huck,

The Group By Box is located on the Advanced toolbar in OL2002.

Activate the Advanced Toolbar by:
- Click on the VIEW menu bar
- Select TOOLBARS
- Select ADVANCED TOOLBAR

Click the Group By Box located on the Advanced Toolbar
Or
Right-click the gray bar with the field headings and select Group By
Box.

- Select the appropriate field header you want to group by
- Click and drag the field header up into the blank area created above
the folder. Messages will now be grouped according to that heading.
- To create a sub-group, simply select a second heading and drag it
underneath the first group heading.
- To display the messages within a group, click on the plus sign next to
each group heading.

To remove a grouping:
- Click and drag the field heading back down beside the other field
names within the header row. As you drag the field heading down, a
red arrow will guide you to place the heading in position.
- Turn off the grouping feature by deselecting the Group By Box button
or right-click the gray bar with the field headings and deselect Group By
Box.

Nikki

Hi,

I guess I forgot to say I am using Outlook 2002. The advanced toolbar
doesn't seem to have a "Group by" button. Can this be done in Outlook 2002?

Thanks,

Huck
 
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Advertisements

H

Huck Rorick

thanks

Huck

Nikki Peterson said:
Hi Huck,

The Group By Box is located on the Advanced toolbar in OL2002.

Activate the Advanced Toolbar by:
- Click on the VIEW menu bar
- Select TOOLBARS
- Select ADVANCED TOOLBAR

Click the Group By Box located on the Advanced Toolbar
Or
Right-click the gray bar with the field headings and select Group By
Box.

- Select the appropriate field header you want to group by
- Click and drag the field header up into the blank area created above
the folder. Messages will now be grouped according to that heading.
- To create a sub-group, simply select a second heading and drag it
underneath the first group heading.
- To display the messages within a group, click on the plus sign next to
each group heading.

To remove a grouping:
- Click and drag the field heading back down beside the other field
names within the header row. As you drag the field heading down, a
red arrow will guide you to place the heading in position.
- Turn off the grouping feature by deselecting the Group By Box button
or right-click the gray bar with the field headings and deselect Group By
Box.

Nikki

Hi,

I guess I forgot to say I am using Outlook 2002. The advanced toolbar
doesn't seem to have a "Group by" button. Can this be done in Outlook
2002?

Thanks,

Huck
 
D

Dara Hogan

Hi People, I have no problems sorting my MailBox but I do have a related problem on my home PC - but not on my work PC (both using MS Outlook 2003 and XP).

Once sorted I used to be able to hop straight to an alpha-keyed name i.e. keying "dav" would take me to the first sender with the name "dav". This still works perfectly at work (Dell D620 laptop) but simply doesn't happen on my home PC (Dell 8300 desktop).

Can anyone advise?

Cheers,



Huck Rorick wrote:

Re: How to sort by name then date?
30-Jan-09

thank

Huck

Previous Posts In This Thread:

On 19 January 2009 10:28
Huck Rorick wrote:

How to sort by name then date?
I would like to look through all the emails to a particular person. If I
click on the "To" column I can see all the emails to a particular person
(actually there is a problem with that which I will mention next) but they
seem to be in random order. Is there a way to have them sorted by date?
(i.e. by name first, then by date)


Actually, sorting on the "To" column does not get all the emails sent to a
given email address. Because Outlook uses the "display as" field. It will
often give different "display as" names to the same email address. Can
someone suggest a good way to get all the emails to a given email address


Thanks


Huck

On 19 January 2009 11:43
Nikki Peterson wrote:

In Outlook 2003 there is a GROUP BY button.
In Outlook 2003 there is a GROUP BY button

Outlook 2003's Advanced Toolbar contains commands tha
allow you mainly to customize the interface on the fly, and th
display of emails

If the Advanced Toolbar is not visible, go to View > Toolbars
and click Advanced. Alternatively, right-click one of the othe
toolbars or menu labels ("File", "Edit", "View" .), and click Advanced

Once you can see the GROUP BY button on the Advanced too
bar, click it. This will open a small darker gray window Just belo
where it says INBOX and above the FROM and SUBJECT LINEs

Now Drag the FROM title header and drop in in the darker gray are
above. Then drag the RECEIVED title header to the darker gray are
above. This will show your Inbox items sorted into groups using th
FROM first then date RECEIVED secondary

Nikk

I would like to look through all the emails to a particular person. If
click on the "To" column I can see all the emails to a particular perso
(actually there is a problem with that which I will mention next) but the
seem to be in random order. Is there a way to have them sorted by date
(i.e. by name first, then by date)

Actually, sorting on the "To" column does not get all the emails sent to
given email address. Because Outlook uses the "display as" field. It wil
often give different "display as" names to the same email address. Ca
someone suggest a good way to get all the emails to a given email address

Thanks
Huck

On 19 January 2009 23:27
Diane Poremsky [MVP] wrote:

you can either use Advanced find to search by email address or add the sender
you can either use Advanced find to search by email address or add the
sender email address field to the view - I think you can group by that
field

find by address: http://www.outlook-tips.net/archives/2006/20060831.ht
sender address field: http://www.slipstick.com/exs/customfields.ht

--
Diane Poremsky [MVP - Outlook
Outlook Tips: http://www.outlook-tips.net
Outlook & Exchange Solutions Center: http://www.slipstick.co

Outlook Tips by email
(e-mail address removed)

EMO - a weekly newsletter about Outlook and Exchange
(e-mail address removed)

You can access this newsgroup by visiting
http://www.microsoft.com/office/community/en-us/default.mspx or point your
newsreader to msnews.microsoft.com


On 23 January 2009 20:26
Huck Rorick wrote:

Hi,I guess I forgot to say I am using Outlook 2002.
Hi,

I guess I forgot to say I am using Outlook 2002. The advanced toolbar
does not seem to have a "Group by" button. Can this be done in Outlook 2002?

Thanks,

Huck

On 24 January 2009 00:11
Diane Poremsky [MVP] wrote:

You can group in older versions. Apply the By Sender view then sort by date.
You can group in older versions. Apply the By Sender view then sort by
date.

--
Diane Poremsky [MVP - Outlook]





EMO - a weekly newsletter about Outlook and Exchange:
(e-mail address removed)

You can access this newsgroup by visiting
http://www.microsoft.com/office/community/en-us/default.mspx or point your
newsreader to msnews.microsoft.com.



On 24 January 2009 07:22
Nikki Peterson wrote:

Hi Huck,The Group By Box is located on the Advanced toolbar in OL2002.
Hi Huck,

The Group By Box is located on the Advanced toolbar in OL2002.

Activate the Advanced Toolbar by:
- Click on the VIEW menu bar
- Select TOOLBARS
- Select ADVANCED TOOLBAR

Click the Group By Box located on the Advanced Toolbar
Or
Right-click the gray bar with the field headings and select Group By
Box.

- Select the appropriate field header you want to group by
- Click and drag the field header up into the blank area created above
the folder. Messages will now be grouped according to that heading.
- To create a sub-group, simply select a second heading and drag it
underneath the first group heading.
- To display the messages within a group, click on the plus sign next to
each group heading.

To remove a grouping:
- Click and drag the field heading back down beside the other field
names within the header row. As you drag the field heading down, a
red arrow will guide you to place the heading in position.
- Turn off the grouping feature by deselecting the Group By Box button
or right-click the gray bar with the field headings and deselect Group By
Box.

Nikki

Hi,

I guess I forgot to say I am using Outlook 2002. The advanced toolbar
doesn't seem to have a "Group by" button. Can this be done in Outlook 2002?

Thanks,

Huck

On 30 January 2009 12:26
Huck Rorick wrote:

Re: How to sort by name then date?
thanks

Huck

EggHeadCafe - Software Developer Portal of Choice
Generate Server Side Dropdown Menues
http://www.eggheadcafe.com/tutorial...b-248c4cb18755/generate-server-side-drop.aspx
 
R

Roady [MVP]

Tried resetting your view already?
View-> Arrange By-> Custom...-> Reset Current View



Hi People, I have no problems sorting my MailBox but I do have a related
problem on my home PC - but not on my work PC (both using MS Outlook 2003
and XP).

Once sorted I used to be able to hop straight to an alpha-keyed name i.e.
keying "dav" would take me to the first sender with the name "dav". This
still works perfectly at work (Dell D620 laptop) but simply doesn't happen
on my home PC (Dell 8300 desktop).

Can anyone advise?

Cheers,



Huck Rorick wrote:

Re: How to sort by name then date?
30-Jan-09

thanks

Huck

Previous Posts In This Thread:

On 19 January 2009 10:28
Huck Rorick wrote:

How to sort by name then date?
I would like to look through all the emails to a particular person. If I
click on the "To" column I can see all the emails to a particular person
(actually there is a problem with that which I will mention next) but they
seem to be in random order. Is there a way to have them sorted by date?
(i.e. by name first, then by date).



Actually, sorting on the "To" column does not get all the emails sent to a
given email address. Because Outlook uses the "display as" field. It
will
often give different "display as" names to the same email address. Can
someone suggest a good way to get all the emails to a given email address?



Thanks,



Huck

On 19 January 2009 11:43
Nikki Peterson wrote:

In Outlook 2003 there is a GROUP BY button.
In Outlook 2003 there is a GROUP BY button.

Outlook 2003's Advanced Toolbar contains commands that
allow you mainly to customize the interface on the fly, and the
display of emails.

If the Advanced Toolbar is not visible, go to View > Toolbars,
and click Advanced. Alternatively, right-click one of the other
toolbars or menu labels ("File", "Edit", "View" .), and click Advanced.

Once you can see the GROUP BY button on the Advanced tool
bar, click it. This will open a small darker gray window Just below
where it says INBOX and above the FROM and SUBJECT LINEs.

Now Drag the FROM title header and drop in in the darker gray area
above. Then drag the RECEIVED title header to the darker gray area
above. This will show your Inbox items sorted into groups using the
FROM first then date RECEIVED secondary.

Nikki

I would like to look through all the emails to a particular person. If I
click on the "To" column I can see all the emails to a particular person
(actually there is a problem with that which I will mention next) but they
seem to be in random order. Is there a way to have them sorted by date?
(i.e. by name first, then by date).

Actually, sorting on the "To" column does not get all the emails sent to a
given email address. Because Outlook uses the "display as" field. It
will
often give different "display as" names to the same email address. Can
someone suggest a good way to get all the emails to a given email address?

Thanks,
Huck

On 19 January 2009 23:27
Diane Poremsky [MVP] wrote:

you can either use Advanced find to search by email address or add the
sender
you can either use Advanced find to search by email address or add the
sender email address field to the view - I think you can group by that
field.

find by address: http://www.outlook-tips.net/archives/2006/20060831.htm
sender address field: http://www.slipstick.com/exs/customfields.htm

--
Diane Poremsky [MVP - Outlook]





EMO - a weekly newsletter about Outlook and Exchange:
(e-mail address removed)

You can access this newsgroup by visiting
http://www.microsoft.com/office/community/en-us/default.mspx or point your
newsreader to msnews.microsoft.com.



On 23 January 2009 20:26
Huck Rorick wrote:

Hi,I guess I forgot to say I am using Outlook 2002.
Hi,

I guess I forgot to say I am using Outlook 2002. The advanced toolbar
does not seem to have a "Group by" button. Can this be done in Outlook
2002?

Thanks,

Huck

On 24 January 2009 00:11
Diane Poremsky [MVP] wrote:

You can group in older versions. Apply the By Sender view then sort by
date.
You can group in older versions. Apply the By Sender view then sort by
date.

--
Diane Poremsky [MVP - Outlook]





EMO - a weekly newsletter about Outlook and Exchange:
(e-mail address removed)

You can access this newsgroup by visiting
http://www.microsoft.com/office/community/en-us/default.mspx or point your
newsreader to msnews.microsoft.com.



On 24 January 2009 07:22
Nikki Peterson wrote:

Hi Huck,The Group By Box is located on the Advanced toolbar in OL2002.
Hi Huck,

The Group By Box is located on the Advanced toolbar in OL2002.

Activate the Advanced Toolbar by:
- Click on the VIEW menu bar
- Select TOOLBARS
- Select ADVANCED TOOLBAR

Click the Group By Box located on the Advanced Toolbar
Or
Right-click the gray bar with the field headings and select Group By
Box.

- Select the appropriate field header you want to group by
- Click and drag the field header up into the blank area created above
the folder. Messages will now be grouped according to that heading.
- To create a sub-group, simply select a second heading and drag it
underneath the first group heading.
- To display the messages within a group, click on the plus sign next to
each group heading.

To remove a grouping:
- Click and drag the field heading back down beside the other field
names within the header row. As you drag the field heading down, a
red arrow will guide you to place the heading in position.
- Turn off the grouping feature by deselecting the Group By Box button
or right-click the gray bar with the field headings and deselect Group By
Box.

Nikki

Hi,

I guess I forgot to say I am using Outlook 2002. The advanced toolbar
doesn't seem to have a "Group by" button. Can this be done in Outlook
2002?

Thanks,

Huck

On 30 January 2009 12:26
Huck Rorick wrote:

Re: How to sort by name then date?
thanks

Huck

EggHeadCafe - Software Developer Portal of Choice
Generate Server Side Dropdown Menues
http://www.eggheadcafe.com/tutorial...b-248c4cb18755/generate-server-side-drop.aspx
 
Ad

Advertisements

D

Diane Poremsky [MVP]

what happens when you try?



--
Diane Poremsky [MVP - Outlook]

Outlook & Exchange Solutions Center: http://www.slipstick.com/

Outlook Tips by email:
mailto:[email protected]

EMO - a weekly newsletter about Outlook and Exchange:
mailto:[email protected]

Poll: What version of Outlook do you use?
http://forums.slipstick.com/showthread.php?t=27072





Hi People, I have no problems sorting my MailBox but I do have a related
problem on my home PC - but not on my work PC (both using MS Outlook 2003
and XP).

Once sorted I used to be able to hop straight to an alpha-keyed name i.e.
keying "dav" would take me to the first sender with the name "dav". This
still works perfectly at work (Dell D620 laptop) but simply doesn't happen
on my home PC (Dell 8300 desktop).

Can anyone advise?

Cheers,



Huck Rorick wrote:

Re: How to sort by name then date?
30-Jan-09

thanks

Huck

Previous Posts In This Thread:

On 19 January 2009 10:28
Huck Rorick wrote:

How to sort by name then date?
I would like to look through all the emails to a particular person. If I
click on the "To" column I can see all the emails to a particular person
(actually there is a problem with that which I will mention next) but they
seem to be in random order. Is there a way to have them sorted by date?
(i.e. by name first, then by date).



Actually, sorting on the "To" column does not get all the emails sent to a
given email address. Because Outlook uses the "display as" field. It
will
often give different "display as" names to the same email address. Can
someone suggest a good way to get all the emails to a given email address?



Thanks,



Huck

On 19 January 2009 11:43
Nikki Peterson wrote:

In Outlook 2003 there is a GROUP BY button.
In Outlook 2003 there is a GROUP BY button.

Outlook 2003's Advanced Toolbar contains commands that
allow you mainly to customize the interface on the fly, and the
display of emails.

If the Advanced Toolbar is not visible, go to View > Toolbars,
and click Advanced. Alternatively, right-click one of the other
toolbars or menu labels ("File", "Edit", "View" .), and click Advanced.

Once you can see the GROUP BY button on the Advanced tool
bar, click it. This will open a small darker gray window Just below
where it says INBOX and above the FROM and SUBJECT LINEs.

Now Drag the FROM title header and drop in in the darker gray area
above. Then drag the RECEIVED title header to the darker gray area
above. This will show your Inbox items sorted into groups using the
FROM first then date RECEIVED secondary.

Nikki

I would like to look through all the emails to a particular person. If I
click on the "To" column I can see all the emails to a particular person
(actually there is a problem with that which I will mention next) but they
seem to be in random order. Is there a way to have them sorted by date?
(i.e. by name first, then by date).

Actually, sorting on the "To" column does not get all the emails sent to a
given email address. Because Outlook uses the "display as" field. It
will
often give different "display as" names to the same email address. Can
someone suggest a good way to get all the emails to a given email address?

Thanks,
Huck

On 19 January 2009 23:27
Diane Poremsky [MVP] wrote:

you can either use Advanced find to search by email address or add the
sender
you can either use Advanced find to search by email address or add the
sender email address field to the view - I think you can group by that
field.

find by address: http://www.outlook-tips.net/archives/2006/20060831.htm
sender address field: http://www.slipstick.com/exs/customfields.htm

--
Diane Poremsky [MVP - Outlook]





EMO - a weekly newsletter about Outlook and Exchange:
(e-mail address removed)

You can access this newsgroup by visiting
http://www.microsoft.com/office/community/en-us/default.mspx or point your
newsreader to msnews.microsoft.com.



On 23 January 2009 20:26
Huck Rorick wrote:

Hi,I guess I forgot to say I am using Outlook 2002.
Hi,

I guess I forgot to say I am using Outlook 2002. The advanced toolbar
does not seem to have a "Group by" button. Can this be done in Outlook
2002?

Thanks,

Huck

On 24 January 2009 00:11
Diane Poremsky [MVP] wrote:

You can group in older versions. Apply the By Sender view then sort by
date.
You can group in older versions. Apply the By Sender view then sort by
date.

--
Diane Poremsky [MVP - Outlook]





EMO - a weekly newsletter about Outlook and Exchange:
(e-mail address removed)

You can access this newsgroup by visiting
http://www.microsoft.com/office/community/en-us/default.mspx or point your
newsreader to msnews.microsoft.com.



On 24 January 2009 07:22
Nikki Peterson wrote:

Hi Huck,The Group By Box is located on the Advanced toolbar in OL2002.
Hi Huck,

The Group By Box is located on the Advanced toolbar in OL2002.

Activate the Advanced Toolbar by:
- Click on the VIEW menu bar
- Select TOOLBARS
- Select ADVANCED TOOLBAR

Click the Group By Box located on the Advanced Toolbar
Or
Right-click the gray bar with the field headings and select Group By
Box.

- Select the appropriate field header you want to group by
- Click and drag the field header up into the blank area created above
the folder. Messages will now be grouped according to that heading.
- To create a sub-group, simply select a second heading and drag it
underneath the first group heading.
- To display the messages within a group, click on the plus sign next to
each group heading.

To remove a grouping:
- Click and drag the field heading back down beside the other field
names within the header row. As you drag the field heading down, a
red arrow will guide you to place the heading in position.
- Turn off the grouping feature by deselecting the Group By Box button
or right-click the gray bar with the field headings and deselect Group By
Box.

Nikki

Hi,

I guess I forgot to say I am using Outlook 2002. The advanced toolbar
doesn't seem to have a "Group by" button. Can this be done in Outlook
2002?

Thanks,

Huck

On 30 January 2009 12:26
Huck Rorick wrote:

Re: How to sort by name then date?
thanks

Huck

EggHeadCafe - Software Developer Portal of Choice
Generate Server Side Dropdown Menues
http://www.eggheadcafe.com/tutorial...b-248c4cb18755/generate-server-side-drop.aspx
 

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