How to send document so recipient NEVER sees markups?

[Guest]

I need to send a document via email, but I don't want recipient to be able to
see the markups/deletions, etc. I've searched for 2 days to try to figure out
how to do this. I know how to turn the markups on and off, but not send the
document so others are unable to turn them on.

 

[Daiya Mitchell]

What you are doing is just hiding the changes. You need to actually remove
them.

See the appropriate section of this article.
http://shaunakelly.com/word/trackchanges/HowTrackChangesWorks.html

If you want to keep the changes available to you, make a copy and accept all
changes on the copy, and send the copy out.

 

[Mike Hammerfish]

Office 2007

I have tried all of the methods of turning off Track Changes, accepting, not
show markup (each un-chedked), selecting Final and saving the document.

I bring the document back up and it still throws it back into the Final
Showing Markup. No matter what I do it won't go away.

What do i have to do to make it so it comes in the Final display mode.

This was also an issue in Office 2003, it was next to impossible to turn the
stuff off.

Can you provide a solution, it would be greatly appreciated.

Another request would be a big'ol button that says, turn off tracking, and
everything that has to do with tracking is turned off. This is really a time
killer having to fool with this. Sadly there have been too many hours spent
with this since 2003 and now even more in 2007.

Thank you

 

[Tony Jollans]

The recipient controls the view, you control the content. The only thing you
can do is Accept (or Reject) the changes so that they are not in the
document you send out.

 

[Suzanne S. Barnhill]

Turning off Track Changes just stops future changes from being marked.
Selecting Final view just hides the markup. To completely remove the markup,
you must use Accept All Changes in Document and Remove All Comments from
Document.

 

[Mike Hammerfish]

Suzanne you are my new Hero!
If I had a cape I would send it to you.
It was the deleting of the comments that finally turned off that additional
part of white space hanging off the right page border.
This might be a good suggestion for the existing KB articles, the online
help, etc. There have been many people asking about this. The solution for
many was to just create a new document and transfer the stuff until they got
what they wanted. Yes, pretty sad, but true. ïŠ
Again, I Thank you and X-BOX thanks you so much for this!
Have a great happy life!
Richard Loba

 

[Bob Buckland ?:-\)]

Hi Richard/Mike,

In Word 2007, you can also use the
Office Button=>Prepare=>Inspect Document
choice to have Comments/Revisions 'exposed' and available for removal, but it rejects rather than accepts all pending changes.

Some folks think that the
Office Button=>Prepar=>Final
choice would logically incorporate changes into a 'final' document, but actually it basically just makes the document read only and
leaves the unaccepted changes in place.

==============
Suzanne you are my new Hero!
If I had a cape I would send it to you.
It was the deleting of the comments that finally turned off that additional
part of white space hanging off the right page border.
This might be a good suggestion for the existing KB articles, the online
help, etc. There have been many people asking about this. The solution for
many was to just create a new document and transfer the stuff until they got
what they wanted. Yes, pretty sad, but true. ?
Again, I Thank you and X-BOX thanks you so much for this!
Have a great happy life!
Richard Loba

--
Thank you
Mike Hammerfish >>
--

Bob Buckland ?
MS Office System Products MVP

*Courtesy is not expensive and can pay big dividends*

 

[Daniele]

My problem is that the "accept" buttoms are not active / show in gray....

Details:
I have Word 3. All the reviewers on the document show checked but I cannot
activate the "accept" buttons. I only have the "previous" and 'next" buttons:
this takes forever am dI'm not not gettig to accept all changes.

 

[Suzanne S. Barnhill]

Is the document protected in any way?

 

[dleary]

Hi Richard/Mike,

In Word 2007, you can also use the
Office Button=>Prepare=>Inspect Document
choice to have Comments/Revisions 'exposed' and available for removal, but it rejects rather than accepts all pending changes.

Some folks think that the
Office Button=>Prepar=>Final
choice would logically incorporate changes into a 'final' document, but actually it basically just makes the document read only and
leaves the unaccepted changes in place.

==============
Suzanne you are my new Hero!
If I had a cape I would send it to you.
It was the deleting of the comments that finally turned off that additional
part of white space hanging off the right page border.
This might be a good suggestion for the existing KB articles, the online
help, etc. There have been many people asking about this. The solution for
many was to just create a new document and transfer the stuff until they got
what they wanted. Yes, pretty sad, but true. ?
Again, I Thank you and X-BOX thanks you so much for this!
Have a great happy life!
Richard Loba

--
Thank you
Mike Hammerfish >>
--

Bob Buckland ?
MS Office System Products MVP

*Courtesy is not expensive and can pay big dividends*

It pains me that after all this, the only easy solution is to copy and paste
the entire document into a new doc that never had tracking turned on.