How to create filter using criteria from other cells.

J

JLewis

I have a spreadsheet with golf tournament data. I have an analysis sheet
showing the counts of various scores on each hole. (10 Birdies, 5 Aces, etc).
Now I want to use criteria fields (cells) to filter the data based on another
column. For instance, I want to see the data analysis on players with a
rating between 950 and 1000. I must have cells for the user to input the
criteria he/she wants and not actually filter the data, since more than one
analysis can be made at the same time. (multiple analysis) I already have a
formula for counting the various scores. I have used COUNTIF for the
analysis. I tried using COUNTIFS, but the criteria seems to be only on the
column of data that is to be counted. I need to filter using another column
as well.
 
S

Sheeloo

Use Advanced Filter
For details look for "Filter by using advanced criteria " in Excel Help
 
S

ShaneDevenshire

Hi,

Since you are using 2007, COUNTIFS does support multiple criteria columns
(ranges). Suppose you want to count the number of players with ratings
between 950 and 1000. Suppose the rating is in column D1:D100

=COUNTIFS(D1:D100,">=950",D1:D100,"<=1000")

would do it. You also asked about the fact that for countifs "the criteria
seems to be only on the column of data that is to be counted" I need an
example of this to understand the problem, but lets suppose you want to count
the number of golfers with ratings above 1000 who are female. The the data
on gender is in column C, using the ranges mentioned in the first example,
then

=COUNTIFS(D1:D100,">1000",C1:C100,"Female")

Since you said you don't want to actually filter the data, if you are using
Advanced Filter you must choose copy to a new location, otherwise you will be
filtering the data.

FYI - COUNTIFS and SUMIFS and AVERAGEIFS and their single criteria brothers
are powerful but limited, to get around these limit consider the D-FUNCTIONS.
These functions are really unlimited in their power. Their basic syntax is
=DSUM(Database,Column,Criteria)
where database is your data with one row of titles, column is the column you
want to SUM, and criteria is a spreadsheet range where your user can enter as
complicated a criteria as they want. It takes some work learning these but
its worth it. Besides DSUM there is DCOUNT, DMAX, DMIN, ...

If this helps please click the Yes button.
 
J

JLewis

Thanks for the info. I have tried using COUNTIFS, but I ran into trouble
trying to reference a cell for the criteria. I found a post that mentioned
using cell references for SUMIF and COUNTIF. The example was for SUMIF, but I
think I understand the bulk of the idea. So if, I used: =COUNTIFS(F3:F203,
">"&A1,F3:F203,"<"&A2) would this work? I will try it later when I get back
to my project.
Thanks again,
Jennifer
 
P

Peo Sjoblom

Yes it would, however I would rather
use this instead

=SUMPRODUCT(--(F3:F203>A1),--(F3:F203<A2))


since it is compatible with earlier versions


--


Regards,


Peo Sjoblom
 
J

JLewis

Okay, this works great for criteria that references the data I'm counting.
What about criteria based on another column? I have columns for division,
rating, name, and for holes 1-18. I also have the first row that gives the
hole pars. I have a formula for reporting birdies, bogeys, etc. But I'd like
to more criteria to filter the data. Here is what I have in mind, but it will
not work.
=COUNTIFS(D3:D808,D2-1,A3:A808,"="&A1,B3:B808,">"&A2,B3:B808,"<"&BA3
"D2-1" references the par for the hole less one. Essentially a birdie.
A1,A2,A3 cells are for defining the filter criteria. This should give me all
of the birdies for the players' scores that fit the criteria, shouldn't it? I
like how you used the formula for being able to use an earlier form of Excel.
I don't know that it would be necessary, but it is still nice to know that I
could.
 
P

Peo Sjoblom

Try

=SUMPRODUCT(--(D3:D808=D2-1),--(A3:A808=A1),--(B3:B808>A2),--(B3:B808<BA3))

--


Regards,


Peo Sjoblom
 
J

JLewis

It only gave me a "0". When I know for the criteria there should be 282
Birdies. I really appreciate the help!
 
P

Peo Sjoblom

I noticed you wrote A1, A2 and A3 whereas your formula showed BA3
If you really meant A3 instead and if you pasted in the formula I gave you
that might explain it.

If that's the case change BA3 to A3 at the end

The formula I gave you will count where D3:D808 equals D2-1 AND A3:A808
equals A1
AND where B3:B808 is greater than A2 AND less than either BA3 or A3
whichever it is
supposed to be.

--


Regards,


Peo Sjoblom
 
J

JLewis

Yes, I did catch my typo. I was wondering in the formula, where does it state
what to count? I ran a formula analysis and I see the true/false of the
criteria search, but it doesn't seem to be counting anything in the D column
where it should.
 
J

JLewis

Okay, I have finally gotten it to work. I had the criteria cells mixed up. I
entered criteria for rating in the division cell. Yeah! It works! You are a
genius. Thank you very much !
 
P

Peo Sjoblom

It counts how many values in D3:D808 are equal to D2-1.

Note that if SUMIFS and COUNTIFS are the same as COUNTIF and
SUMIF than they disregard what is known as text number.

For instance


=COUNTIF(A1:A10,1)

returns the same value as

=COUNTIF(A1:A10,"1")


but


=SUMPRODUCT(--(A1:A10=1))


will not return the same as


=SUMPRODUCT(--(A1:A10="1"))


so if there is a number that looks like a number but is seen by Excel as
text COUNTIF
will not make a difference but SUMPRODUCT will and I never use the new
functions in 2007 but if they are similar that might explain it












--


Regards,


Peo Sjoblom
 
J

JLewis

One more thing...(I know, I'm needy!). If I wanted to see for instance, all
divisions, what would I put in the criteria cell? I know for the ratings, I
could put 1 and 2000 or something like that, given ratings are between 1 and
1100. But divisions are different. Thanks again.
 
J

JLewis

Thanks. I really don't know too much about how the functions work.I will be
taking a course soon. Your explanation very helpful.

Jennifer
 
J

JLewis

A:3:A808. This could be a text, like Pro Amateur, Junior, Women, etc. For my
purposes right now, I have it as a number, like 1, 2, 3, etc. I would like to
filter on a text eventually. In the criteria cell A1, I only use one
division at a time. I just want to know how to count scores for all divisions
together if I need to. Can this be done?
 
P

Peo Sjoblom

Yes, assume you put the different divisions as text in let's say H1:H10 (I
don't know how many there can be but keep in mind that the bigger size the
slower spreadsheet when it comes to these kind of formulas)


then this would count it


=SUMPRODUCT(--(D3:D808=D2-1),--(ISNUMBER(MATCH(A3:A808,H1:H10,0))),--(B3:B808>A2),--(B3:B808<A3))


Good luck

--


Regards,


Peo Sjoblom
 
J

JLewis

Oh yeah! That works great. This spreadsheet is finally functional! I really
owe you! Thanks for all of your help.
 
P

Peo Sjoblom

My pleasure



--


Regards,


Peo Sjoblom



JLewis said:
Oh yeah! That works great. This spreadsheet is finally functional! I
really
owe you! Thanks for all of your help.
Click to expand...
 

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