How I set up a form so I input information using data form icon?

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In the forms toolbar there's an option called data form. I have used this
icon before to bring up a box that allows you to load information for a
letter or proposal from this box, rather than having highlighted sections in
the document that you have to go through, change & delete. It's standard
things like Customer Name, Address. I think it has something to do with a
mail merge but I've no idea how to set it up. I've tried the text form field
but it's not as good as the data form. Does anyone kno
 
Hi =?Utf-8?B?UGlh?=,
In the forms toolbar there's an option called data form. I have used this
icon before to bring up a box that allows you to load information for a
letter or proposal from this box, rather than having highlighted sections in
the document that you have to go through, change & delete. It's standard
things like Customer Name, Address. I think it has something to do with a
mail merge but I've no idea how to set it up. I've tried the text form field
but it's not as good as the data form.
Click to expand...
Which version of Word do you have?

Cindy Meister
INTER-Solutions, Switzerland
http://homepage.swissonline.ch/cindymeister (last update Jun 17 2005)
http://www.word.mvps.org

This reply is posted in the Newsgroup; please post any follow question or reply
in the newsgroup and not by e-mail :-)
 
Hi =?Utf-8?B?UGlh?=,
Microsoft Office Word 2003
Click to expand...
Word does not provide a toolbar button named "data form" on the Forms toolbar. If
you're really seeing (or saw) a button of that name in the Forms toolbar, it was put
there by someone, or some program.

There is a "data form" button on the old Word 2000 mail merge toolbar, but it
doesn't do what you describe.

Is it possible that you once had Bill Coan's "Data Prompter" add-in installed? Or
some similar kind of tool? And now it's "gone missing"?

Cindy Meister
INTER-Solutions, Switzerland
http://homepage.swissonline.ch/cindymeister (last update Jun 17 2005)
http://www.word.mvps.org

This reply is posted in the Newsgroup; please post any follow question or reply in
the newsgroup and not by e-mail :-)
 
I'm not sure about that. The computer & programs I was using with the data
form is not the one I'm using now so I don't know if it was or not ever
working on this terminal. Is there another option for doing what I want with
this Word version?
 
Hi =?Utf-8?B?UGlh?=,
I'm not sure about that. The computer & programs I was using with the data
form is not the one I'm using now so I don't know if it was or not ever
working on this terminal. Is there another option for doing what I want with
this Word version?
Click to expand...
Nothing "simple and easy" that you can just "plug in" and start working.

See if this is the tool you had
http://www.wordsite.com/products/dpdas.htm

Cindy Meister
INTER-Solutions, Switzerland
http://homepage.swissonline.ch/cindymeister (last update Jun 17 2005)
http://www.word.mvps.org

This reply is posted in the Newsgroup; please post any follow question or reply
in the newsgroup and not by e-mail :-)
 
Yeah, that sounds a lot like it, but I definitely used the data form button.
The box to input information didn't just automatically pop up when I went
into the form.
 
Hi =?Utf-8?B?UGlh?=,
Yeah, that sounds a lot like it, but I definitely used the data form button.
The box to input information didn't just automatically pop up when I went
into the form.
Click to expand...
Well, you definitely had something that's not part of Word-out-of-the-box. The
only "data form" button in Word is for entering new records in pre-Word 2000
mail merge data sources (mainly, Word tables). If you're still with the same
company and your old profile or machine is still around, I suggest you sit down
with someone in IT and figure out what it was so that you can transfer it to
your current profile.

Cindy Meister
INTER-Solutions, Switzerland
http://homepage.swissonline.ch/cindymeister (last update Jun 17 2005)
http://www.word.mvps.org

This reply is posted in the Newsgroup; please post any follow question or reply
in the newsgroup and not by e-mail :-)
 
Ok, thanks for your help.

Cindy M. said:
Hi =?Utf-8?B?UGlh?=,

Well, you definitely had something that's not part of Word-out-of-the-box. The
only "data form" button in Word is for entering new records in pre-Word 2000
mail merge data sources (mainly, Word tables). If you're still with the same
company and your old profile or machine is still around, I suggest you sit down
with someone in IT and figure out what it was so that you can transfer it to
your current profile.

Cindy Meister
INTER-Solutions, Switzerland
http://homepage.swissonline.ch/cindymeister (last update Jun 17 2005)


This reply is posted in the Newsgroup; please post any follow question or reply
in the newsgroup and not by e-mail :-)
Click to expand...
 
In Word 2003, the data form button is in the Database toolbar. If your
cursor is in a table, clicking this button will convert each column to a data
field for entry in the dialog box. After completing, the data will be added
in rows to the table. This button can also be used to edit tables.

But, I too would like to know how to set up a template to either have a
button in the document that calls this functionality or have it pop up
automatically when the user reaches that part of the document.
 
Hi =?Utf-8?B?Q2hyaXM=?=,
In Word 2003, the data form button is in the Database toolbar. If your
cursor is in a table, clicking this button will convert each column to a data
field for entry in the dialog box. After completing, the data will be added
in rows to the table. This button can also be used to edit tables.

But, I too would like to know how to set up a template to either have a
button in the document that calls this functionality or have it pop up
automatically when the user reaches that part of the document.
Click to expand...
Aha. Now, this is a very clear description and I "get it" :-)

The "button-in-the-document" is easier. Basically, the code to go with it would
be

Sub ShowTheForm()
If Selection.Information(wdWithinTable) Then
ActiveDocument.DataForm
End If
End Sub

The other way would be more elegant :-), but would require using
application-level events, which can be very complicated as soon as you need to
work in a "production" environment. If you want to explore that route, then I
recommend posting in the word.vba.general newsgroup. And don't forget to mention
the version of word, plus anything else that might affect how the
document/template will be used.

Cindy Meister
INTER-Solutions, Switzerland
http://homepage.swissonline.ch/cindymeister (last update Jun 17 2005)
http://www.word.mvps.org

This reply is posted in the Newsgroup; please post any follow question or reply
in the newsgroup and not by e-mail :-)
 
I have a user that was recently upgraded to Word 2007 and she used this "data
form" button all the time. I have not been able to find its equivalent in
Word 2007. And thoughts?
 
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