how do you send more than one email to a person.

[Guest]

We have that all the emails come into one computer and from there we
distribute them to who it is suppose to go to.
I was hoping someone out there could tell me a simple way to do this. I am
so far doing each individual one and I get at least 100 emails a day.
Please help me.
Thank you

 

[Ben M. Schorr - MVP]

Aloha Arctic,

We would need a lot more information about your environment to offer useful
suggestions. To start with:

Why do all of the e-mails come into one computer? How many e-mail addresses
do you have? How many users? Where is your mail hosted - do you have an
ISP somewhere hosting it?

Tell us a little more about how you're set up and what you're trying to accomplish.

-Ben-
Ben M. Schorr, MVP
Roland Schorr & Tower
http://www.rolandschorr.com
Microsoft OneNote FAQ: http://www.factplace.com/onenote.html

 

[Guest]

We have one email address for the company and then we have 10 email addresses
that are internal for the other 10 people. It has been set up like that I
guess since the company started 16 years ago.
What I am trying to do is trying to send one email with all the emails that
belong to one person at once. Not like 25 each individual and type in the
email address for one person for everyone. It would be nice if I can get all
25 emails that comes in for one person to send them all at once.

 

[Andrew Hayes]

If I assume that the emails are addressed to different people (that is,
person1(at)someplace.com, person2(at)someplace.com, etc.), even if they all
get picked up on one computer, you can use the Tools | Rules and Alerts in
Outlook to move messages to different folders you have created based on who
they were sent to.

On the otherhand, if all the emails are sent to one address
(everyone(at)someplace.com for example), then you could setup the rules to
search the message subject or body for a particular persons name. Not as
clean or efficient, but certainly a lot better than manually going through
100 emails a day.

Play with the Rules and Alerts dialog to see what you can achieve. Post back
here your results so that others can benefit. Ta.

 

[Ben M. Schorr - MVP]

Aloha Arctic,

Yikes! How can you tell to whom each message is intended for? Considering
how cheap e-mail addresses are these days it would be WAY easier and more
productive to just create 10 e-mail addresses and let each person get their
own e-mail.

-Ben-
Ben M. Schorr, MVP
Roland Schorr & Tower
http://www.rolandschorr.com
Microsoft OneNote FAQ: http://www.factplace.com/onenote.html

 

[Andrew Hayes]

So you have an everyone(at)someplace.com, but internally you have
person1(at)somplace to person10(at)someplace...

Is the company email address hosted by your ISP and you use your own mail
server inhouse for the 10 individual email addresses?

 

[Guest]

Thank you Andrew.
It helped out. I don't have to touch any of the emails now. It goes
directly to each person after going thru Tools-Rules and Alerts. And each
one goes directly into the delete file.
Thank you so much this really makes my job that much easier.