How do you retreive achrived emails form OUTLOOK 2007?

  • Thread starter Thread starter Robert Rehkopf
  • Start date Start date
R

Robert Rehkopf

I have found the storage file for archived emails but can't retreive them and
put them back into my online mailboxes.
I found them by Tool/Options/Others/Autoarchive in the move old item to
storage place link.
What do i do once I'm in the file storage folder? I can see some titles and
they have file size but what next?
 
Open the archive.pst file from within Outlook this way:

In outlook: File | Open | Outlook Data File | browse to the file.

Now it will be open in the lst of folder in the Navigation Pane on the left
of your screen.

Drag anything you want out of it to other folders or leave them there as you
can access them now.

--

Regards

Judy Gleeson
MVP Outlook

www.judygleeson.com
www.deskdoctors.com

Are you sick of bad email practice? Get a copy of my paper "Implementing
Email Policy" from the Desk Doctors website.
 
Judy,

In the Open OUTLOOK data file window I see three internal windows:
Links/upper left; Folders/lower left; and in the center of the window I see
file names that I believe are my archived email files because they have my
email address in their description. Below the center window I have a 'file
name' box, which is populated with the file name when I left single click on
a file name in the center window. To the right of the 'file name' box is a
Personal Folders Files drop down menu. The Personal Floders Files drop down
menu only haas two choices Personal Folders File and All Files.
I don't understand when you say the below instructions. The navigation pane?
Is that the 'Folders' window? If so, my email account is not listed?

Now it will be open in the lst of folder in the Navigation Pane on the left
of your screen.

Drag anything you want out of it to other folders or leave them there as you
can access them now
 
In the centre window double click the archive file which you want to open.
Click OK.

Leave all other buttons on the page alone. (eg Personal Folder drop down
window)

Now look at the Folder List in the Navigation Pane and you should see the
newly opened Outlook file there.

You can keep repeating this process until you find the "right" one that you
want to open (it you have many showing). Close them by right cliking them
in the Navigation Pane and selecting Close.

Regards

Judy Gleeson
MVP Outlook

www.judygleeson.com
www.deskdoctors.com

Are you sick of bad email practice? Get a copy of my paper "Implementing
Email Policy" from the Desk Doctors website.
 
Judy,
When I double click the fiiles in the center window all it does is redirect
where the autoarchive is to put the autoarchive information?
I do not see this:Now look at the Folder List in the Navigation Pane and you
should see the newly opened Outlook file there
 
So you're in Outlook and you click File | Open | Outlook data file | dbl
click the .pst file you want to open and THAT somehow changes where your
Autoarchive is set to go? I DON'T think so. All it does is open a file.

The file you open can now be veiwed in Outlook.

Navigation Pane is the left side chunk of Outlook.
At the bottom of the Navigation Pane, click the icon or words that say
Folder List.
Now look up and down in the Navigation Pane - can you see the .pst file you
just opened?

Here's a course on Outlook 2007 basics from the Microsoft site. It may help
you navigate around Outlook more effectively.

Launch Online Training




--

Regards

Judy Gleeson
MVP Outlook

www.judygleeson.com
www.deskdoctors.com

Are you sick of bad email practice? Get a copy of my paper "Implementing
Email Policy" from the Desk Doctors website.
 
Judy,
Now when I follow your instructions a new file folder is in the navigation
bar but when I expand it there is no data.
 
So the .pst file you found and opened successfully is empty. Drat. Let's
double check that - right click the .pst folder in the Folder List and
select Properties | Folder size to see what's in it. Is it really empty?
Then you have not been archiving to it. Autoarchive may never have run ( I
don't trust it personally).

Were there any other .pst files when you looked in File | Open | Outlook
data file ? Can you repeat the steps and open each of them?

Regards

Judy Gleeson
MVP Outlook

www.judygleeson.com
www.deskdoctors.com

Are you sick of bad email practice? Get a copy of my paper "Implementing
Email Policy" from the Desk Doctors website.
 
Judy,
File/open/outlook data file/[email protected] its file size is
256kb.
next I
File/open/outlook data file/ dbl click on (e-mail address removed)-00000010 to
add file to mail folder. Right click new CaptRehkopf mail folder/select
properties for CaptRehkopf and in the properties box I select file size and
the size is ZERO
 
ah - well that's "normal" outlook behaviour. I just made a new empty .pst
file and get the same result. Not sure (technically speaking) why, but
that's what it does. You have an empty file.

Regards

Judy Gleeson
MVP Outlook

www.judygleeson.com
www.deskdoctors.com

Are you sick of bad email practice? Get a copy of my paper "Implementing
Email Policy" from the Desk Doctors website.
 
Robert Rehkopf said:
Judy,
So is there a way to retrieve auto-archived emails?
Click to expand...

File-Open-Outlook Data File.....the autoarchiving function will put the
archive pst file in the same place as the current pst file, unless you say
otherwise...
 
Gordon,
I understand how to change the location of the auto-archive files/emails but
what I want to do is relocate them to my navigation pane to a folder. I'm
sorry if I'm not clear. But the intent is to retreive my auto-archived email
BACK to the navigation pane folders so I can re-read and print them.
Thanks
Tobert
 
Robert Rehkopf said:
Gordon,
I understand how to change the location of the auto-archive files/emails
but
what I want to do is relocate them to my navigation pane to a folder. I'm
sorry if I'm not clear. But the intent is to retreive my auto-archived
email
BACK to the navigation pane folders so I can re-read and print them.
Click to expand...

Then just do what I said. In Outlook do File-Open-Outlook Data File,
navigate to where you put them and select the one you want to open. That
WILL open the folder in your navigation pane. That WILL allow you to see,
read, print, edit, whatever you want to do to them, all the emails stored
in that archive pst.
 
Gordon,
There is not 'one' email in the Outloo Data File there are 'files' labeled
(e-mail address removed)-000000xx (I assume from the various auto-archiveed
timeframes) and once I double click the file it goes to the navigation pane
once there, there is no size to the file, ie zero kb of data. Althought in
the Putlook data file the files have a size, ie 256kb for example.
 
If your .pst files are 256kb or less they are EMPTY. You have not archived
anything into them.

Regards

Judy Gleeson
MVP Outlook

www.judygleeson.com
www.deskdoctors.com

Are you sick of bad email practice? Get a copy of my paper "Implementing
Email Policy" from the Desk Doctors website.
 
Gordon and Judy,
I appreciate the help and it appears I'm beyond help. The only think I do
know is that there are missing emails in my email folders (MSN email address)
which I can't find anywhere. And the last emails in the folder are 6 months
old. MSN I believe did something to people who have an MSN email address but
not a MSN account, ie not paying for email. I believe they said that if you
didn't access your MSN account on line for a certain length of time then they
automatically were archiving emails to reduce their online storage I assume.
I have been using OUTLOOK to access my MSN and Comcast email accounts and
haven't had a problem until all of a sudden some of my emails weren't in
their folders, thus began my search for where they were and how to retreive
them. If it was just personal emails then I wouldn't mind but some were
business and in the engineering business you never know when your going to
get sued.
To complicate matters the disappearing emails has me scared enough to where
I'm switching my main business MSN email to comcast and now I have 4000
emails to store in their proper folders on comcast. Any easy way to segerate
4000 emails to their proper folders. I was hoping to do it by dates but since
the emails migrated on the same day that won't work.
Is there a way to copy and store all 4000 emails on a seperate Harddrive and
be able to retreive them later. This would get me over the hump for now and
if I ever needed to go back then that would be then and not now.
Again, I appreciate all the help and if this forum had the capability to
show a print screen I'd show you step by step what I was doning and it would
probably help giving advice and getting advice.
Thanks so much,
Robert
 
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