How do you restrict access to powerpoint files in Office 2003?

[Guest]

I tried using Info. Rights Mgmt. to restrict access, but....with no success.

I can set the "read only" restriction quite easily, but I find that the
recipient can easily change his/her permission (access level) by simply
clicking "change permission" in the Status window and typing his/her email
into the "change" box. By so doing, they immediately are able to change
their level of access from "read" to "change". (Note....another issue I have
is that although I select "read", the access comes back as "Restrict
Distribution"...I like the restriction, but didn't expect it, given my
selection).

If it's that easy for the recipient/reader to make such a change, then my
intent - to restrict access to read only - is futile.

Has anyone else encountered this problem?????

 

[Bill Dilworth]

Hey GDI,

There is a new password protection options in PowerPoint 2002 and 2003.
When saving the presentation, use the 'Tools' pulldown and enter the
security passwords to either modify or open the presentation.

There is a downside. If a user has a version of PowerPoint prior to 2002,
than they will not be able to open the presentation at all (even if they
know the password).

Also look at options at:
**Password protect a presentation
http://www.rdpslides.com/pptfaq/FAQ00038.htm

--
Bill Dilworth
A proud member of the Microsoft PPT MVP Team
Users helping fellow users.
billdilworth.mvps.org
-_-_-_-_-_-_-_-_-_-_-_-_-_-_-_-_-_-_-_-_
yahoo2@ Please read the PowerPoint
yahoo. FAQ pages. They answer most
com of our questions.
www.pptfaq.com
..
..

 

[Steve Rindsberg]

I haven't had any reason to use IRM, but your description makes me wonder: does
the recipient have admin privileges on their computer? If so, wouldn't they be
able to set permissions on documents as well?

 

[Guest]

Thanks Bill.

Although this is a not a direct answer to the question I asked, it is
definitely an option for me to consider.

GDI

 

[Guest]

Steve,

I acknowledge that my method of testing was "somewhat suspect" in that
although I sent the ppt file to myself from one email address and received it
at another, I sent and received on the same computer.

As I understand it....the priviledges are resident on the computer, and are
associated with only one email address. I sent myself the "restricted file"
from the email address associated with IRM, and as the receiver I opened the
email and the "restricted file" at a second (non IRM related) email address.

Given the "disconnect" I and didn't expect to encounter any problems, but
immediately found that as the receiver (2nd email address), I could change my
level of permission on the file with ease.

Why would the intended restrictions not take effect when you send and
receive on the same computer???

GDI

 

[Steve Rindsberg]

Steve,

I acknowledge that my method of testing was "somewhat suspect" in that
although I sent the ppt file to myself from one email address and received it
at another, I sent and received on the same computer.

We've totally exhausted any knowledge of IRM I never had in the first place.
;-)

But as long as you're willing to listen to another WAG, when you sign in, does
it use Net Passport? I think once you've authenticated that way, you stay "you"
as long as the browser session is open. Something like that might be
interfering with your test, mightn't it?

IAC, sounds like you'd definitely want to try sending/receiving on different
computers with different people logged in. Or perhaps set up a new user on your
own computer to send mail to?