How do I share building blocks with other users?

[Rachel M]

We do sales proposals that have to construct a proposal using multiple
"boilerplate" components.

I can see that the building blocks functionality in 2007 could be quite
useful to create a cover page, header/footers and boilerplate text etc.

However it is no use unless I can get everyone (3-4 people) using the same
set of building blocks to construct the sales proposal.

Is it possible to share building blocks, gallaries etc across multiple users?
Thanks Rachel

 

[Suzanne S. Barnhill]

Aren't these saved in templates?

 

[Rachel M]

No they arent. If I create a building block, it's saved in my personal
quickparts. If I save the document either as a straight word document or as
a word template and someone else opens it, they cannot insert the quickpart
- it is not in the building block organiser list.

Good suggestion though - I hadnt thought to look before.

 

[Bob Buckland ?:-\)]

Hi Rachel,

Quickparts/Building Blocks/Document Parts can be stored in Word templates.

In Windows XP those normally available to you would be in
c:\Document and Settings\{Your user ID}\Application Data\Microsoft
in the 'Document Building Blocks' folder.

You may want to try creating a Document Building Blocks folder under
C:\Document and Settings\All Users\Application Data\Microsoft.
and place the template there but name it something other than
'Building Blocks.dotx'

You may also need to use the Word trust center to make that a trusted folder location.
===========

No they arent. If I create a building block, it's saved in my personal
quickparts. If I save the document either as a straight word document or as
a word template and someone else opens it, they cannot insert the quickpart
- it is not in the building block organiser list.

Good suggestion though - I hadnt thought to look before.>>
--

Bob Buckland ?
MS Office System Products MVP

*Courtesy is not expensive and can pay big dividends*