How do I save printer settings to a certain document?

[Guest]

My printer settings default to the next doc printed. How do I get each doc
to keep it's own printer settings in MSWORD 2003?

 

[Jay Freedman]

My printer settings default to the next doc printed. How do I get each doc
to keep it's own printer settings in MSWORD 2003?

Sorry, that isn't something Word can do. There's no place in the file
structure to store printer settings.

If you make a separate template for each kind of document, you can
create a macro named FilePrint in each template to intercept the Print
command (and one named FilePrintDefault if you also want to intercept
the toolbar button). In that macro you can set the printer settings
for that kind of document and then kick off the print dialog. See
http://www.word.mvps.org/FAQs/MacrosVBA/InterceptSavePrint.htm for
information.

 

[Guest]

Thanks Jay, I guess Microsoft just upgraded me right out of biz. I dont want
to have to build macros everytime I need to print a new document.
Gonna try to downgrade my version of Word. Wish me luck.

 

[Suzanne S. Barnhill]

No previous version of Word can do this, either. And you don't need to
create a new macro for every document, just for each template.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

 

[Graham Mayor]

If you create a printers toolbar and the macros in normal.dot, you only have
to build the macros once. In this case rather than intercept the print
command simply create a command to print to the required printer with the
required settings e.g.

Sub LaserTray2()
Dim sCurrentPrinter As String
sCurrentPrinter = ActivePrinter
ActivePrinter = "Put the name of the required printer here"
With Options
.DefaultTray = "Set the tray option here"
End With
Application.PrintOut FileName:=""
With Options
.DefaultTray = "Use printer settings"
End With
ActivePrinter = sCurrentPrinter
End Sub

My web site appears to be unavailable at the moment, and I am out of the
country until later today (13/2/2005) so will not be able to thrash my web
host company until Monday. If you can wait until then, see
http://www.gmayor.com/fax_from_word.htm for more detail on this approach.

--
<>>< ><<> ><<> <>>< ><<> <>>< <>><<>
Graham Mayor - Word MVP

My web site www.gmayor.com

<>>< ><<> ><<> <>>< ><<> <>>< <>><<>

 

[Guest]

My other offices have all had versions of Word that would save printer
settings for each document just by clicking the save button on the toolbar. I
used to be able to click on that and it would save all settings for that
document, then when I opened another doc,(or even that same doc) it would
have it's own settings and I could just click the print button on the tool
bar and it would print with it's own printer settings. No need to reset or
make macros, templates or anything. Just click the save button and the print
button. It was that easy. I miss the good old days.

 

[Doug Robbins]

That sounds like and Add-in for Word that someone in the Company created.

--
Please respond to the Newsgroup for the benefit of others who may be
interested. Questions sent directly to me will only be answered on a paid
consulting basis.

Hope this helps,
Doug Robbins - Word MVP

 

[Suzanne S. Barnhill]

As Doug says, this ability was due either to the presence of a custom add-in
or macros or to the fact that the word processor being used was WordPerfect
(which I believe can store the printer selection). It has never been
possible in off-the-shelf Word.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

 

[cheesemike]

Picked up this thread as I now have a version of Word which does not retain
printer settings when a document is saved wheras previous versions used to
and htey were standard as sold by Microsoft - Office developer XP pack and
previously office 95, and were off the shelf packs and not customised in any
way.

 

[Suzanne S. Barnhill]

I reiterate: No version of Word has ever been able to store a printer
selection with the document. Word always uses the Windows default printer at
startup. When you change the printer setting for a given document, that
printer becomes the active printer for the remainder of the Word session
unless you change it again. You can store tray settings with a document, but
not the printer. Microsoft Publisher does store this information.