How do I reply to multiple messages with one mail?

[Guest]

If I have to send a standard form letter to many applicants, in response to
their email is there a way to reply to many emails at once? Perhaps by adding
all respondents to the BCC list?

 

[Guest]

Yes you can manually put all receivers in the bcc line of your reply.
If you don't have all their addresses in an addressbook or if there are
really many , you could use a diffrent technique:

First put all the mails you want to respond to in an extra folder.
Then write the standard email you want to send them all.
Save the email. It will go to "Drafts" folder. Now drag that email to the
folder which contains all the emails you want to reply to.
Make sure the folder is opened and your answer mail is selected!!
Now press ALT+F11 and paste the macro at the end of the post.
Hit F5 and wait for some time. You will see how many replies Outlook sent.

Sub ReplytoALLEmail()
Dim compteur As Integer
Dim objFolder As Folder
Dim objTemplate As MailItem
Dim objItem As MailItem
Dim objReply As MailItem
Dim strEmail As String
Dim strEmails As String
Dim strBody As String
Dim strSubject As String
Set objTemplate = Application.ActiveExplorer.Selection.Item(1)
Set objFolder = objTemplate.Parent
compteur = 0
strBody = objTemplate.Body
strSubject = objTemplate.Subject
For Each objItem In objFolder.Items
If Not (objTemplate = objItem) Then
strEmail = objItem.SenderEmailAddress
Set objReply = objItem.Reply()
objReply.Body = strBody
objReply.Subject = strSubject
On Local Error Resume Next
objReply.Send
compteur = compteur + 1
End If
Next
MsgBox " Operation Successfull! " & vbCrLf & vbCrLf & "
Sent " & compteur & " Replies "
End Sub

 

[Guest]

It's good to know there is a way to do it through Outlook, but I think the
way I use already is probably easier. I just export all the emails I want to
use into Excel, copy the email addresses and paste them into the BCC line.
Faster than manually copying addresses from individual emails.

This really should be an option built-in to Outlook though - "Reply to Many"
or something. When sending confirmation responses this is an essential tool
for most offices.