how do I prevent page breaks when I press enter after a title?

[teancum002]

I have created a multilevel list. I have two problems:

First when I type the title under the first List Item and want to press
enter and go the next number in the list I have to press space at the end of
the first word then move back where the space is and press enter. Otherwise
the Second number in the list wont appear.

Second now that I have the skeleton outline and I want to start typing text
in between main headings and press enter it moves everything after the
heading to the next page. how do I prevent this?

 

[Suzanne S. Barnhill]

If you are using Word's built-in heading styles to create your outline, then
there are two things you need to know:

1. The "Style for following paragraph" of all the heading styles is Normal.
That means that when you press Enter, you're getting a paragraph in an
unnumbered style, not another paragraph in the same (numbered) style.

2. Heading 1 to Heading 4 are formatted as "Keep with next." This means that
when you have no text except headings in a document, you have a snake
chasing its tale. Each paragraph tries to stay with the following one,
creating a stuck-together blob that Word just breaks arbitrarily when a page
is filled. But when you press Enter after a heading, getting a Normal
paragraph (which is NOT formatted as "Keep with next," Word takes that
opportunity to insert a page break to allow all the KWN headings to stay
together on the next page.

If you are going to create a list or outline using only the built-in heading
styles, you should at least remove the KWN formatting from some of the lower
levels (Headings 3 and 4, say). If you are not going to use anything but the
heading styles, you can also change the "Style for following paragraph" to
be the same style (Heading 1 for Heading 1 and so on). If you just want to
create an outline to start with and be able to later go back and fill in
content after the headings, then you should do this in Outline view; in that
view, when you press Enter at the end of a Heading 1 paragraph, you get
another Heading 1 rather than a Normal paragraph.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
http://word.mvps.org

 

[Herb Tyson [MVP]]

For the 2nd problem, check the Paragraph formatting, Line and Page Breaks
tab and see if Page break before is enabled. But, turning it off isn't
necessarily the correct and best long-term solution.

I suspect that part of the problem is that you're using the same style for
non-heading text as the heading. Ordinarily, this is handled automatically
(with the "Style for following paragraph:" setting) if you press Enter at
the end of a heading line rather than at the beginning. If you press Enter
at the beginning of a heading line, you'll get a style of the same kind. At
the end, and you get the "Style for following paragraph:" style.

--

Herb Tyson MS MVP
Author of the Word 2007 Bible
Blog: http://word2007bible.herbtyson.com
Web: http://www.herbtyson.com