how do I prevent automatic printing via the print icon?

[Guest]

I have a 400 page manual that I want to prevent various users from printing
by pressing the print icon instead of accessing the print dialogue boz where
they can choose just the pages they need. Outside of deleting 70 print icons
on individual workstations, is there a way a Document can be programmed to
prevent printing, or force the user to the print dialgue box?

 

[Herb Tyson [MVP]]

One approach (not 100% guaranteed to work for every user) is to modify the
toolbar that's associated with that particular document. One option is
simply to remove the Print tool from the toolbar. A better option, however,
would be to replace that tool with the one that brings up the Print dialog
instead of printing directly to the printer.

To do this:

1. Open the manual.

2. Choose Tools - Customize - Commands tab.

3. Under Save In, if the manual has its own template, then set Save In to
that template. If the manual's template is Normal.dot, then set Save In to
the manual itself. (this is best if not everyone has access to the manual's
template).

4. With the customize dialog still active, drag the Print icon off of the
standard toolbar.

5. With the customioze dialog STILL active, choose File (from the main menu)
and look for the Print... command.

6. Hold down the Ctrl key (this copies rather than moves), and drag a copy
of the Print... command to the Standard toolbar where the old Print icon
was, and drop it there.

Choose Close on the Customize dialog. Then save/close the manual, and test
to see if it works.

Copy the document to one of the "victim's" computers, and see if it still
work. Hopefully, they won't now see two Standard toolbars instead of one
(which might happen under some circumstances).