How do I Group my contacts to separate co-workers from friends?

[Guest]

I need to separate my contacts into groups. As in Friends, Family and
Co-Workers. So when I send an email, I can look in a certain group or folder
for "Co-Workers" and not have to look through the hundreds of addresses I
have. I see in my Outlook 2007, under Contacts " Add New Group" and "
Customize Current View", but when I add a new group and name it, how do I
import or add certain contacts to that group?

 

[BillR [MVP]]

Assign Categories and Group By Category. => a table view which you might not
like.
Or assign Categories and create filtered views for each category.
Or use different Contacts folder for each of your Groups (not the best way).

 

[Guest]

Yeah, I did that where I color coded friends from co-workers (categorize)..
so when I view them by category, they are grouped.. but I trying to figure
out when I go to send an email, and click "To:".. how can I fliter all the
email addresses and just see all co-workers, or all friends.. etc. instead of
looking through all the hundreds of addresses I have to select. And since I
use Outlook 07 for both work and personal use, I don't want to make the
mistake of clicking a co-workers email address, when I wanted to send it to a
friend with the same first name. I see the "Add New Group" in Contacts, and I
clicked on it and named it " Friends ", but I can't figure out how to add or
import my friends emails addresses into that group.

 

[BillR [MVP]]

Using different Contact folders. Then each would be set as an email address
book and when you click "To" choose the address book in Select Names from
the drop-down list.
Just make sure you use a descriptive name for each Contacts folder other
than your main (which you can't rename) so you know which address book to
choose.

 

[Guest]

YAY!! I figured it out all by myself!! I kept playing with it last night
after I posted the question, and finally got it! I'm so proud.. and god that
took forever to figure out! I did like you said.. added another folder for
just my co-workers..to keep them separate from the rest of my email
addresses.. so when i go to send an email, i can choose which folder to
select the email address from. You would think as many new features that
Outlook 07 has, it would make that a little easier! So what's the point of
"Add new Group"??


**And for all those trying to figure this out, and having a hella time like
I did. Open up the business card of the address you want in a different
folder, then click the Microsoft Icon in the top left, and scroll down until
you see move, then you can move to a folder that you've already created, or
make a new one**

Thanks SO much for the help Bill!

 

[BillR [MVP]]

No sweat.
"Add New Group" is just a way to group different Contacts folders in the
Navigation Pane.

 

[Judy Gleeson \(MVP Outlook\)]

If they are all in the one folder and grouped by category, DON'T click the
To... button, just drag the group to the Sent Items folder and you'll be
emailing them.. Or do a mailmerge by selecting the whole group and choosing
Tools | Mailmerge...


Judy Gleeson
MVP Outlook
Trainer and Consultant

read my articles here: www.judygleeson.com
Canberra, Australia

how to post questions: http://support.microsoft.com/?id=555375

 

[BillR [MVP]]

If you read through this thread you will find out the poster has found the
solution that they want.

 

[Judy Gleeson \(MVP Outlook\)]

And if you read my response you'll see that I added the ability to do a
little extra - Mailmerging.

There's more than one way to skin a cat (sometimes) in Outlook and in this
instance there's potentially great benefit in trying different ones as the
poster may not even know that there are higher functions available that
those which they asked about.

Judy Gleeson
MVP Outlook
Trainer and Consultant

read my articles here: www.judygleeson.com
Canberra, Australia

how to post questions: http://support.microsoft.com/?id=555375

 

[BillR [MVP]]

um yeah. you didn't even read the initial post.
I'm WELL aware of the many ways to use this appication.

 

[Judy Gleeson \(MVP Outlook\)]

Um I did read it.

In my full time position as Outlook trainer, I am asked many questions face
to face by people trying to use Outlook and tend to find that they rarely
ask for what they actually want. They also do not know what is possible. I
see no harm in offering more information and a different (often better)
solution than what they have asked for.

I will make sure to leave posts alone that you are working on as it seems to
me to annoy you. I had no intention to do so.

Judy Gleeson
MVP Outlook
Trainer and Consultant

read my articles here: www.judygleeson.com
Canberra, Australia

how to post questions: http://support.microsoft.com/?id=555375