How do I create an address book

[David]

I want use an address book to print single envelopes. I do not have Outlook
and do not want to use it for my default email application. Can I create an
address book for use in Microsoft Word 2007.

 

[BK]

Yes you can. The most simple solution would be to create a one-column
table. Make enter a complete mailing address in each row exactly as you
would want it to appear on the envelope. If you have 5 addresses to enter,
then your table ends up with 5 rows. Each row would be a three line (or
four line) envelope address.

When your table is complete, you will simply position your cursor in the row
that has the address you want to appear on your envelope. Then click the
tools pull down menu, select letters and mailing, and click envelopes and
labels. (You can add this button to your toolbar to further streamline the
task.)

Your mailing address will appear in the envelope address window. Insert the
envelope in your printer and click the print button.

Let us know if this helps you.

 

[Reitanos]

Traditionally, addresses were kept in a database and then merged into
Word using Mail Merge.
Access and Excel were the two most common choices for the data, but as
BK said a Word table will work just as well.
I would recommend adding 1 column for each field, so you could have
Name, Company, etc and then you can choose with fields to merge later.
This also gives you more flexibility in that you can merge from just
one zip code, everyone from one company, etc. It's a matter of
versatility and your comfort level with other applications (and which
ones you own!).

 

[Terry Farrell]

I'd go as far as suggesting separating first name, last name, titles and
other elements of the addresses into separate columns too. Not only because
you then are able to merge choosing which fields to include, but you can
sort the list by first name, last name, zip code, whatever, with a couple of
clicks. That is why using Excel (or Access) is a better long-term solution.
You can still drop the contents into Word as a table, but the management of
the list is going to be easier.

--
Terry Farrell - MSWord MVP

Traditionally, addresses were kept in a database and then merged into
Word using Mail Merge.
Access and Excel were the two most common choices for the data, but as
BK said a Word table will work just as well.
I would recommend adding 1 column for each field, so you could have
Name, Company, etc and then you can choose with fields to merge later.
This also gives you more flexibility in that you can merge from just
one zip code, everyone from one company, etc. It's a matter of
versatility and your comfort level with other applications (and which
ones you own!).