How do I add text to Word without it showing on hardcopy?

[ringnecknuts]

My boss is trying to set up a document where an Instruction is visible to all
Users, but it isn't meant to show on 'hardcopy' and we don't want to use
'hidden text'.

Any suggestions??

Regards Sal of Brisbane, Qld

 

[Herb Tyson [MVP]]

Another option would be to put the instruction text into a textbox in the
graphical layer, and to instruct Word not to include "drawings" created in
Word.

 

[Graham Mayor]

Another possibility is to use a pop-up message box on opening/creating the
document from macros in the document template (not normal.dot!) eg

Sub AutoNew()
Dim sMsg As String
Dim sVer As Integer
sMsg = "This is the user instruction"
sVer = Application.Version
If sVer < 12 Then
Assistant.On = True
Set Balloon = Assistant.NewBalloon
With Balloon
.Text = sMsg
.Button = msoButtonSetOK
.Animation = msoAnimationBeginSpeaking
.Show
End With
Else
MsgBox sMsg
End If
End Sub

Sub AutoOpen()
Dim sMsg As String
Dim sVer As Integer
sMsg = "This is the user instruction"
sVer = Application.Version
If sVer < 12 Then
Assistant.On = True
Set Balloon = Assistant.NewBalloon
With Balloon
.Text = sMsg
.Button = msoButtonSetOK
.Animation = msoAnimationBeginSpeaking
.Show
End With
Else
MsgBox sMsg
End If
End Sub

http://www.gmayor.com/installing_macro.htm
--
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Graham Mayor - Word MVP

My web site www.gmayor.com

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[macropod]

Hi Ringneck,

To see how to do this, check out my Date Calc 'tutorial', at:
http://www.wopr.com/cgi-bin/w3t/showthreaded.pl?Number=249902
or
http://www.gmayor.com/downloads.htm#Third_party
In particular, look at the item titled 'Show or hide instructions & graphics at print time'. Do read the document's introductory
material.