How do add a text box that will not print in Word 2007

[Guest]

I want to add a text box or a header that will include my document title but
I don't want it to print out.

 

[Jay Freedman]

I want to add a text box or a header that will include my document
title but I don't want it to print out.

If the document doesn't contain any other text boxes or floating graphics
(that is, with Text Wrapping set to anything except In Line With Text), then
you can do this fairly easily.

Click Insert > Text box and draw the box where you want it. Insert the text
or field you want inside the box, and optionally format the box to turn off
the border.

Click Tools > Options > Print, and uncheck the option for "Drawing objects".
That will prevent any text boxes or floating graphics from printing. As long
as the "Drawings" option remains checked on the View tab of that dialog, the
text box will stay visible on the screen -- the display option and the
printing option are independent of each other.

If there are other text boxes or graphics, then you have to get into macro
programming to color that specific item white during printing and then
return it to black.

--
Regards,
Jay Freedman
Microsoft Word MVP
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

 

[Guest]

Is there any other way to do this? This is going to be a shared file and I
know the other people using it will not want to go and change their options.

 

[Jay Freedman]

The only other way is manipulating the document with a macro, as I
mentioned. That causes far more problems, because of security settings, than
a one-time option change.

 

[CyberTaz]

There is [at least] one other option, but it isn't "automatic" either;

In the Header, draw a Text Box & format it with No Border & No Fill. Format
the text as Hidden.

However: Users must have non-printing characters (¶) displayed in order to
view the text, but it won't print unless you choose to include it.