How can I edit an Index?

[Guest]

Here's another one that may not stump you. I created the Table of Contents
using the mark my own entries option. How do I mark the index, which is
generated by WORD and is not my own invention, so that it will be included in
the table of contents?
Qumranandy

 

[Daiya Mitchell]

Word didn't generate the title "Index", you did--you just posted about it.

If you want the "Index" heading to be listed in the TOC, then do the same
thing to it that you did to the rest of the chapter headings. I assume you
used a TC field--use one again.

 

[Guest]

Dear Suzanne and Daia,
I solved the problems with the Index title. I had it formatted for two
columns instead of one. The new problem is this:
My WORD document is an extended table. In the left column I have
1,1
1,2
1,3-4
etc. The "1" indicates column one of the Dead Sea scroll I am
reconstructing, and "2" and "3-4" are the lines (3-4 for a phrase that
extends over two lines) where the word or words appear. In column two of the
table I explain the word or words. Thls goes on through 54,12 = column 54,
line 12 of the reconstructed scroll. I would like atop each page of
explanations to appear: "23,26-29" if on that page the explanations in the
right column of the table pertain to entries listed as 23,26 and 23,29 and
all between. Possibly the 23,26 has to be retrieved from a previous page if
the explanation extends over the page divide. How do I do it? I tried
formatting each entry in the left column with the style name "footer", but
then WORD changed "1,3" and "1,4" to 1,2 - the first one I formatted. I
found the "Create a dictionary-style page header" on the WORD help site, but
I'm not sure whether to use the paragraph or character style method. Please
help. Please hurry, because I have to finish the manuscript pronto.
qumranandy

 

[Daiya Mitchell]

Hi Qumranandy,

If you will always want the header to pick up an entire paragraph, then you
can use a paragraph style.

If you only want the header to pick up *part* of the text that is in a
paragraph, then you use a character style.

(Suzanne, how do paragraphs interact with table cells? My experiments here
are a little confusing)

By default, StyleRef will pick up the first styled text on the page, unless
you add a switch to tell it to get the last. Read about switches in the Help
for the StyleRef field code.

This will all be easier if you are willing to accept
"23, 26­23, 29" instead of "23, 26­29"
Then you can format all the column and line information in the same style,
say "ColumnLine" (defined as Default Paragraph Font + nothing).

Then your header would have:
{ StyleRef "ColumnLine" }­{ StyleRef "ColumnLine" \l}

That \l is the switch that says "pick up the last text styled as ColumnLine
on this page". It's an "ell", not a one (just as in the dictionary-style
headers Help topic)

Note that the separator should properly be an en dash ­, not a hyphen -.

However, I do not think you can force StyleRef to pick up "23, 26" from the
previous page--it will only show the first ColumnLine text that is actually
on that page. However, I think that people are accustomed to that. You can
experiment with various switches to see if there is any way you can finesse
this. Also see the Help topic on "Effect of the STYLEREF field location" to
see how StyleRef searches.

(Suzanne, can you confirm this is undoable?)

Daiya

 

[Suzanne S. Barnhill]

If you think it is undoable, it probably is. I have long since lost track of
what Qumranandy is trying to do.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

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