highlighting changes to document

[Guest]

In the same document I want to highlight one or more paragraph from time to
time. This is to attract users to read the paragrah highlighted. I can't
achieve this by changing the text color.

Traditionally we do it by adding a "hightlighting bar" next to the paragrah.
This is just a vertical line and it helps us because when the document is
printed, the line is clearly printed.

You may ask why we didn't use text color change (instead of a hightling
bar), it is because the document is usually printed in greyscale (non-color)
for reading. Grey is not really standing out of black.

At this moment we insert this "highlighting bar" by inserting a graphical
line onto the document manually. We found a problem after this graphical line
is inserted: we often have to spend quite some time to re-format the text
for each paragrph we've inserted the graphics next to it. Do I miss anything
(do I miss any build-in Word feature that achieves the same)?

Any other suggestions ?

 

[Shauna Kelly]

Hi

One way to do this would be to create a custom paragraph style based on
whatever style you're using for the body text of your document. Make this
custom style exactly the same as the body text except give it a left border.
When you want to highlight text with the bar, apply the style. When you want
to remove the bar, apply the style you use for the rest of the text.

Note that when you modify your style and you're at the Borderes & Shading
dialog box, the Options button gives you some control over the placement of
the border.

For more information on modifying styles see
How to modify styles in Microsoft Word
http://www.ShaunaKelly.com/word/styles/ModifyAStyle.html

Hope this helps.

Shauna Kelly. Microsoft MVP.
http://www.shaunakelly.com/word

 

[Suzanne S. Barnhill]

If you have used Track Changes while making the changes and included change
bars, then you can set the formatting for changes as None for insertions and
Hidden for deletions and only the change bars will remain. Unfortunately,
these settings are local and would not be propagated to another user's
machine.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

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[Guest]

Apparently we should use "apply border to a custom paragraph style" as a
simpler and better solution. Thanks Shauna Kelly.