Help with two items

[Ltat42a]

Hi...maybe you can help.
I made a spreadsheet to track monies spent on overtime. I have over 20
people that I'm tracking for. I have their name, number of hours, their
hire date, and their hourly rate.

I need help with two items -
1. I have a section of the spreadsheet that summarizes everyone's name
and the entire amount spent on OT. I'm using the formula =B2 to copy
their name from cell B2 to L121. If there is no name listed in B2, L121
returns a value of 0. How can I show L121 as blank instead of 0? If a
name is listed in B2, then it will appear in L121.

2. I'm using a date calculation to tell me how long they have been
employed -
=DATEDIF(A7,TODAY(),"m")/12.
This gives me their time in service on the job. It gives me the
calculation in a 2 decimal format. I need it in a whole number. When I
change the format to a whole number, Excel rounds the number up if the
value is more than .50 (i.e. 20.75 is rounded up to 21). How can I keep
Excel from rounding the number up?
20.75 years should read as 20 years instead of 21 years.

Any suggestions?
Thanx in advance......Ltat42a

 

[Cutter]

Good morning Ltat42a

For #1 do this:

=IF(B2="","",B2)

For #2 do this:

=TRUNC(DATEDIF(A7,TODAY(),"m")/12)

 

[Sandy Mann]

=DATEDIF(A7,TODAY(),"m")/12.

If you want the answer in whole numbers why calculate it in months first?

=DATEDIF(A7,TODAY(),"y")

--
HTH

Sandy
(e-mail address removed)
Replace@mailinator with @tiscali.co.uk

 

[Ltat42a]

Whew! That works great - THANX SO MUCH!!!


...Ltat42

 

[Ltat42a]

Ok, I'll try that - Thanx.

I do have a nother question.
I'm using this formula to calculate promotion dates, in cell C22, I
have -
=IF(A22<>"",DATEDIF(A22,TODAY(),"m")/12,"")
If no date is entered, cell C22 remains blank. When someone does
promote, I'll enter the date, cell C22 will start calculating their
time in position.

Now....using my question #2, I want to calculate their promotion in
whole numbers, but, I want the cell value to be left blank until a date
is entered.
How can I do that?

 

[Cutter]

Similar to your other one, try this (using Sandy Mann's suggestion):

=IF(A22<>"",DATEDIF(A22,TODAY(),"y"),"")

 

[Sandy Mann]

If I follow you correctly try:

=IF(A22="","",DATEDIF(A22,TODAY(),"y")&" Years "&DATEDIF(A22,TODAY(),"ym")&"
Months & "&DATEDIF(A22,TODAY(),"md")&" Days")

which with 15/8/2003 in A22 will return:

2 Years 0 Months & 27 Days

--
HTH

Sandy
(e-mail address removed)
Replace@mailinator with @tiscali.co.uk

 

[Ltat42a]

Similar to your other one, try this (using Sandy Mann's suggestion):

=IF(A22<>"",DATEDIF(A22,TODAY(),"y"),"")

Thanx....that does work good!

I appreciate the help....Ltat42a

 

[Ltat42a]

I used =IF(A22<>"",DATEDIF(A22,TODAY(),"y"),"") for both the time i
service calculation and the promotion calculation. I then formatted th
cell as a whole number - no decimals, and both work good.

The earlier formula I used that counted months then divided by 12,
got that here on this forum, but the formula above works better.

Thank you all for the tips!

....Ltat42