help - function I think

[David Cleland]

hi,

I have a real problem - that is getting to me, ok here goes

sheet 1 lists transactions by departments

on sheet 2 I would like to be able to add up the transactions for each dept.
The problem is that the dept is column D but the amount is Column I

any ideas ?

David

 

[Guest]

A Pivot Table is what you want. You can use the data on sheet1 and put the
results on sheet2

If you are not familiar with Pivot Tables, see:

http://peltiertech.com/Excel/Pivots/pivotstart.htm

 

[David Cleland]

If you are not familiar with Pivot Tables, see:

http://peltiertech.com/Excel/Pivots/pivotstart.htm

flip, I am totally lost already, is there an easier way ?

David

 

[Dave Peterson]

Sort your data by column D.

Then select your range of data and
data|subtotals
At each change in column D, use sum in column I
(if you included a header row, you'll see the names of the fields).

Then use the outlining symbols at the left to hide/show the details.

====
But if you learned about the pivottable stuff, you wouldn't have to sort your
data....

If you want to read more about pivottables...

Here are a few links:

Debra Dalgleish's pictures at Jon Peltier's site:
http://peltiertech.com/Excel/Pivots/pivottables.htm
And Debra's own site:
http://www.contextures.com/xlPivot01.html

John Walkenbach also has some at:
http://j-walk.com/ss/excel/files/general.htm
(look for Tony Gwynn's Hit Database)

Chip Pearson keeps Harald Staff's notes at:
http://www.cpearson.com/excel/pivots.htm

MS has some at (xl2000 and xl2002):
http://office.microsoft.com/downloads/2000/XCrtPiv.aspx
http://office.microsoft.com/assistance/2002/articles/xlconPT101.aspx

 

[Bob Phillips]

Try this then

=SUMIF(D,"department",I:I)

--
HTH

Bob Phillips

(remove nothere from email address if mailing direct)

 

[David Cleland]

Try this then

=SUMIF(D,"department",I:I)

thanks all I think I have the pivot table working but I am having to force
it to update each time i add a transaction ?

David