Having multiple form fields automatically updated

[Guest]

I have created a document that has two different text form fields on the
first page. Within the shaded portion of the field, I typed a word so the
user knows what to type in the field. I then saved this document and
distributed it. Each user opens the document and enters the relevant
information in each field and saves the document. Each document is saved
with a different name. The same two text form fields are on the last page of
the document as well (with the same word typed in the shaded area as a
reference for the user). My question is how can I get the informatiion
entered into the two form fields on the first page to automatically be placed
in the two form fields on the last page? I have tried the REF fields, but it
only updates the REF field with the information that I already have typed
into the shaded area as reference information for the user. Any help would
be greatly appreciated.

 

[Graham Mayor]

You need to note the form field bookmark name that you wish to reproduce
then use a REF field to call this bookmark and to insert the duplicated
data. Check the 'calculate on exit' property of the form field so that the
REF field is updated with the inserted data.

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Graham Mayor - Word MVP

My web site www.gmayor.com

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[Guest]

I found the name of the form field bookmark (Text5). I checked the
'calculate on exit' property of the form field (the information that I had
typed in the shaded part of the text form field disappears). I then created
the REF field (Control+F9) on the second page. I then typed in REF and the
form field bookmark name within the brackets ( {REF Text5} ). Then I saved
the document. When I opened it back up, there was nothing on the second
page. I also tried to type something into the text form field on the first
page and nothing happened with the REF field on the second page. Any more
advice?

 

[Graham Mayor]

Did you lock the form?

When you tab out of the field (Text5) the calculate on exit property of that
field causes the REF field to update (unless the REF field is in a text box
or the page header, when you will need an update macro run on exit from the
Text5 field to force the update - you'll find the code for that at
http://www.gmayor.com/installing_macro.htm

If you want to advise users how to fill the fields, then you should Add Help
Text via the button at the bottom of the field properties dialog. This puts
messages on the Word status bar. You can draw attention to these with a
macro which you can either run from an autonew or autoopen macro or a macro
run on entry to field text5. The code for that would be something like:

Sub PopUpAdvice()
Set Balloon = Assistant.NewBalloon
With Balloon
.Text = "Refer to status line at bottom of screen for field entry
details"
.Button = msoButtonSetOK
.Animation = msoAnimationBeginSpeaking
.Show
End With
End Sub

or even

Sub PopUpAdvice()
MsgBox "Refer to status line at bottom of screen for field entry details"
End Sub


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Graham Mayor - Word MVP

My web site www.gmayor.com

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