Formatting a Table of Contents

[Joe Shanahan]

I created a Personnel Manual in Word with a TOC that I can update
automatically. My Chapter Titles are formatted as Heading1, then I have
subsections that are Heading2 and Heading3. Whenever I update the TOC, it
puts each occurence of Heading1 immediately after the previous Heading2 or
Heading3 - with no return. I can manually insert a return before each
occurence of Heading1 in the TOC, but that return goes away the next time I
update the TOC. How to I keep this return after each update?

 

[garfield-n-odie [MVP]]

Anything you manually add to a TOC field will be deleted when you
update the TOC field. If you modify the TOC 1 paragraph style to
add 12 points spacing before the paragraph, then the Heading 1
text that appears in the TOC will automatically have the
appearance of a "blank line" before it. See
http://www.shaunakelly.com/word/styles/ModifyAStyle.html for more
information.

 

[Idaho Word Man]

Word doesn't put "returns" in its TOCs. Instead, it puts space after a style.
Your TOC 1 style must have space after it, but your TOC 2 style doesn't.

You can reformat your TOC styles, but the way to do it depends on which
version of Word you're using.

If you're using 2003, click on the Format menu and select Styles and
Formatting. This will open a task pane for styles. Place your cursor at the
end of a second-level entry, and then move the cursor to the left until the
"Formatting of selected text" says TOC 2. Then right-click on TOC 2 and
select Modify. When the "Modify Style" window opens, click on the Format
button, select Paragraph, and add space after it. (I always use 12 points,
which equals more or less a space between lines.)

If you're using Word 2007, somebody else will have to answer your question,
because I haven't started using it yet.

I hope this helps.

Fred

 

[Joe Shanahan]

Thank you. This was the solution.

Anything you manually add to a TOC field will be deleted when you
update the TOC field. If you modify the TOC 1 paragraph style to
add 12 points spacing before the paragraph, then the Heading 1
text that appears in the TOC will automatically have the
appearance of a "blank line" before it. See
http://www.shaunakelly.com/word/styles/ModifyAStyle.html for more
information.

 

[Joe Shanahan]

This worked. Thank you very much.

Word doesn't put "returns" in its TOCs. Instead, it puts space after a style.
Your TOC 1 style must have space after it, but your TOC 2 style doesn't.

You can reformat your TOC styles, but the way to do it depends on which
version of Word you're using.

If you're using 2003, click on the Format menu and select Styles and
Formatting. This will open a task pane for styles. Place your cursor at the
end of a second-level entry, and then move the cursor to the left until the
"Formatting of selected text" says TOC 2. Then right-click on TOC 2 and
select Modify. When the "Modify Style" window opens, click on the Format
button, select Paragraph, and add space after it. (I always use 12 points,
which equals more or less a space between lines.)

If you're using Word 2007, somebody else will have to answer your question,
because I haven't started using it yet.

I hope this helps.

Fred