Footnote numbering for scientific documents

[Guest]

Is there a way to insert footnotes consistent with usage in scientific
papers? For example, the first time a reference is cited, it is given a
number (1). The second reference is (2), (3), etc. Rather than using Ibids
and Op Cits, the next time a reference is cited, it is referenced by the
original reference number (1). Thus, a document with 15 references to 10
different sources would have 15 footnotes, but the last one would be numbered
(10).
Is there a way to have Word (using 2003 here) do that, without having to
manually insert superscript numbers (that the document does not recognize as
footnotes)?
Thanks!

 

[Henk57]

Sir John:
Yes, you can refer to the same footnote reference number. It is well
described in Word's Help under "Refer to the same footnote or endnote
more than once".
GL, Henk

 

[garfield-n-odie [MVP]]

Where a reference is cited the second or subsequent time, insert a
cross-reference to the footnote number where the reference was first cited.

 

[Guest]

Thanks! That helps, and may be the best Word can do.
However, if the original reference is moved or deleted, that system fails.
Specifically, if the original footnote (1) is deleted, the cross-referenced
footnote (1) then shows an error code. (It would be nice if there was a
"repository" of cross-references, so an author would not have to hunt down
and re-enter the reference that cross-reference referred to.)
Also, if footnote (1) is cut-and-pasted to a place in the document after the
cross-referenced (1), the original footnote is renumbered (for example, to
footnote 3), but the cross-referenced footnote (now number 3, after hitting
F9), can be out of order. I.e., it could be the first footnote in the
document, but be numbered (3) instead of (1). In scientific articles, the
footnotes are numbered in order of their use in the document.
Is there any way of automating such footnoting so it retains correct
numbering?
Thanks again for your help!

 

[Suzanne S. Barnhill]

Are these actually footnotes or endnotes? If the latter, have you considered
just making a numbered reference list and making all the endnote references
REF fields? See http://daiya.mvps.org/biblio.htm#AlphaEndnotes.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

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[Guest]

That actually might do it! A little more tedious and not quite as automatic
(i.e., having to manually re-order the rows in the table at the end of the
document vs footnotes/endnotes automatically renumbering), but do-able for a
reasonable number of footnotes.
Thanks!