Footnote formatting problem

[Guest]

We are going to (finally) move from WordPerfect to Word and I was given several docs to re-format. I am having two problems with one

1) the old doc has the footnote reference marks in parenthese
2) the footnote text has to have the hanging indent after the number so that the text is left aligned about .5" after the number. Example

1 blah bla
blah bla

2 etc

I can go in and manually fix both of these problems. However, these documents will contain 15-20 footnotes and are done by the owner of the company. Any assistance would be greatly appreciated. Thanks!

 

[Guest]

I made you task a little more complicated than it had to be. Instead of converted to Endnotes and then converting back to Footnotes, do this
View|Footnote
This will open a Pane at the bottom of the screen in which you can select all the Footnotes, apply a Style to them, then Modify the Style to suit your needs in Format|Style

tj

 

[Suzanne S. Barnhill]

A better solution is to modify the Footnote Text style to have a hanging
indent.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

I made you task a little more complicated than it had to be. Instead of

converted to Endnotes and then converting back to Footnotes, do this:

View|Footnotes
This will open a Pane at the bottom of the screen in which you can select

all the Footnotes, apply a Style to them, then Modify the Style to suit your
needs in Format|Style.

 

[Guest]

Suzanne
The problem I had with that is this: when I open the WordPerfect document in Word, Word tranfers the Footnotes, but it doesn't put them in Footnote Text Style. I had to set the Style myself--Word XP formatted the footnotes in Normal, so altering Footnote Text Style wouldn't have done any good without first applying the Style
Word 2003 gave me Footnote Reference Style instead of Normal

t

----- Suzanne S. Barnhill wrote: ----

A better solution is to modify the Footnote Text style to have a hangin
indent.

 

[Suzanne S. Barnhill]

Yeow! Well, this is pretty well covered in "WordPerfect to Word converters
(and why none of them are perfect)" at
http://word.mvps.org/FAQs/General/WordPerfectConverters.htm

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

Suzanne,
The problem I had with that is this: when I open the WordPerfect document

in Word, Word tranfers the Footnotes, but it doesn't put them in Footnote
Text Style. I had to set the Style myself--Word XP formatted the footnotes
in Normal, so altering Footnote Text Style wouldn't have done any good
without first applying the Style.

 

[Guest]

I've tried setting a hanging indent and can't get it to work. The text has to come after the superscripted number and the indent keeps trying to take the number too

Also, they've changed the problem - we can live without the parens in the number after the text (which nobody addressed) but now they want it separated by commas. Can that be done in a style or will they have to manually put them in when there are two or more references at the same time? (example: "blah, blah, ..." 1,2,3 <--- pretend superscripted)

 

[Suzanne S. Barnhill]

If you're wanting this:

1. Lorem ipsum dolor sit amet, consectetuer adipiscing elit, sed diam
nonummy nibh euismod tincidunt ut laoreet dolore magna aliquam
erat volutpat.

instead of this:

¹Lorem ipsum dolor sit amet, consectetuer adipiscing elit, sed diam
nonummy nibh euismod tincidunt ut laoreet dolore magna aliquam
erat volutpat.

then you need to see
http://word.mvps.org/FAQs/MacrosVBA/UnSuperscptFnotes.htm

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

I've tried setting a hanging indent and can't get it to work. The text has

to come after the superscripted number and the indent keeps trying to take
the number too.

Also, they've changed the problem - we can live without the parens in the

number after the text (which nobody addressed) but now they want it
separated by commas. Can that be done in a style or will they have to
manually put them in when there are two or more references at the same time?
(example: "blah, blah, ..." 1,2,3 <--- pretend superscripted)

 

[Dayo Mitchell]

To properly manipulate stuff in Word, it should be formatted with a style.
Are the reference numbers in the text formatted in Footnote Reference style?
Are the footnotes formatted in Footnote Text style? The answer is crucial.
If you don't know, the formatting toolbar has a dropdown menu that changes
to tell you what style your cursor is currently sitting in (the formatting
palette probably does too, but I don't use that). If you have never heard of
styles, see here http://www.shaunakelly.com/word/styles/TipsOnStyles.html
And then you probably want to read the four links at the bottom right away
too.

Also, they've changed the problem - we can live without the parens in the
number after the text (which nobody addressed) but now they want it separated
by commas. Can that be done in a style or will they have to manually put them
in when there are two or more references at the same time? (example: "blah,
blah, ..." 1,2,3 <--- pretend superscripted)

Are you saying they want multiple reference numbers at the end of the same
sentence in the main text? Because that's really ugly. Standard practice
in that situation is to combine all citations under the same reference
number. Or is this more of a numbered Works Cited list, where there is a
list of references whose numbers don't change, and the relevant numbers are
inserted into the main text as reference notes?

See these links re WordPerfect vs. Word, and you may want to pass them on to
others in your office:

How Word differs from WordPerfect
http://www.mvps.org/word/FAQs/General/WordVsWordPerfect.htm

Some Tips and "Gotchas" for those who are new to Word
Especially if migrating from WordPerfect
http://www.mvps.org/word/FAQs/General/TipsAndGotchas.htm

Is There Life After "Reveal Codes"?
http://www.mvps.org/word/FAQs/General/RevealCodes.htm

WordPerfect to Word converters (and why none of them are perfect)
http://www.mvps.org/word/FAQs/General/WordPerfectConverters.htm

DM

 

[Guest]

Yes, they will have a paragraph and then 3-5 footnote reference numbers with the footnotes at the bottom. I have no choice in this. They are still putting two spaces after a period and I can't get them to change that so.... The best I can come up with is to have them manually put in the commas, select the area, and the macro will change the whole shootin' match to superscript. Since I would not know how many numbers and commas are involved, I can't get much fancier with my self-training

Also, I have that code that regarding the tab in the footnote but the person who requested it didn't want the superscript. We do. My VBA is a bit rusty and I wasn't sure which part to remove. However, I altered the style and now they can put the tab in manually and the hanging indent will take, if necessary. Best I could do.

 

[Suzanne S. Barnhill]

Yes, this sounds like your best bet. Format the Footnote Reference style as
superscript (the default, anyway), and your references in both text and
notes will be correct. In the Footnote text style, add a left tab stop at
the same place as the hanging indent (this will be done for you
automatically, actually, unless you have the option disabled in Tools |
Options | Compatibility). Then, when you enter a footnote, just press tab
after the footnote reference mark before starting to type the note.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

Yes, they will have a paragraph and then 3-5 footnote reference numbers

with the footnotes at the bottom. I have no choice in this. They are still
putting two spaces after a period and I can't get them to change that so....
The best I can come up with is to have them manually put in the commas,
select the area, and the macro will change the whole shootin' match to
superscript. Since I would not know how many numbers and commas are
involved, I can't get much fancier with my self-training.

Also, I have that code that regarding the tab in the footnote but the

person who requested it didn't want the superscript. We do. My VBA is a bit
rusty and I wasn't sure which part to remove. However, I altered the style
and now they can put the tab in manually and the hanging indent will take,
if necessary. Best I could do.

 

[Guest]

Well, I got the macro to put in the tab for me. Still wondering if there's a VBA way to easily get those commas between the footnote reference number in the text.

 

[Dayo Mitchell]

I wonder if experimenting with Find and Replace using Wildcards and
Superscript formatting would add those commas?

DM

 

[Guest]

The problem is that when the commas are inserted, they come out in the same font as the text - larger and not superscripted. I fixed them manually but had to be careful not to superscript to the right of the last footnote indicator by accident. Otherwise, when you start typing you get - you guessed it - superscripted type. Fortunately, this multiple thing is not going to happen a lot because I made boilerplates for the most commonly used sections and footnotes (and then converted them into templates). So far so good. However, if someone needs to add a 5th reference to say, for example, 1,2,3,4 then the problems will start! Thanks for your time.

 

[rick_deckard]

Similar problems for similar reasons - WP to Word conversion.

I wrote a long script that goes in and cleans up styles, fonts
footnote reference and text formatting and all that. Now I want Wor
to behave, but I''m having trouble intercepting the InsertFootnot
command.

My macro works fine when I run the macro as a macro.

It also works fine when intercepting InsertFootnoteNow().

When intercepting the InsertFootnote() command however it shows th
dialog box fine as it should, then crashes on:

ActiveDocument.Footnotes.Add Range:=Selection.Range

with the error message:

"Endnotes, Footnotes and Comments can only be added to the main story"

So it seems that it isn't really intercepting the command, but i
running the macro after entering the footnote and trying to add a not
within a note.

If I just click "End" or "Debug", this is in fact the case. Then not
has been created.

Any ideas?

To

 

[rick_deckard]

oops! this post pushes the thread to the next page. please look at m
previous question if you can! thanks

tj

I wrote a macro that takes a document converted from WP to Word and i
does the following:

1. applies FootnoteReference style to note calls in the text

2. same for note references in the notes

3. makes first paragraph Footnote Text

4. makes all following paragraphs Footnote Text2

It won't really work with your multiple numbers though, since i
applies the Footnote Reference style within the note by simply countin
characters like so:

.Paragraphs(1).Range.Characters(1).Style = "Footnote Reference"

I don't think that will help, but if it does, I could post the whol
thing.

To

 

[rick_deckard]

I think I got all of my problems licked.

On the word.mvps site, they say to do this (abbreviated a bit fo
clarity)


Code
-------------------


Sub InsertFootnote()

ActiveDocument.Footnotes.Add Range:=Selection.Range

With Selection
.Paragraphs(1).Range.Characters(2) = ""
End With
End Sub

-------------------



This gave me errors, but I found that this works fine fo
InsertFootnote


Code
-------------------


Sub InsertFootnote()

Dim noteRange As Word.Range

ActiveDocument.Footnotes.Add Range:=Selection.Range

SET NOTERANGE = SELECTION.FOOTNOTES(1).RANG

WITH NOTERANG
.Paragraphs(1).Range.Characters(2) = ""
End With
End Sub

 

[rick_deckard]

I had to comment out this line: Dialogs(wdDialogInsertFootnote).

That effectively means that the InsertFootnote() command is now th
same as the InsertFootnoteNow() command.

I believe this also means that the user will no longer be able t
access the dialog to set footnote/endnote options, which seems bad t
me.

To