Exch IS or GPO - Bulk delete old appointments from all calendars

[Guest]

Hi,

I'm not sure if we're in the same situation as other Exchange/Outlook users
but for about 6 years now it appears our users calendars have been growing
and growing. There is no automatic purging of old items, some users calendars
now have several thousand appointments and are many mb is size. This is
causing a lot of calendar functionality to run slow (lots of "requesting
data..." popups) in our Exchange 2003/Outlook 2002/3 site.

I have been looking at the autoarchive feature in Outlook which can be set
on an individual folder. Can this be configured to delete appointments older
than, say, 6 months, but to ignore reoccuring appoinments? Also, can the
settings be applied using the Office/Outlook .adm add-in for Group Policy?
If so, can anyone help on what settings I might configure?

Or addtionally, if there is an Exchange tool which could run again all
mailboxes and delete calendar entries older than 6 months (unless recurring)
then that would be most helpful - somehow I doubt such a tool exists. Happy
to be proved wrong though.

Suggestions, help and comments very welcome.

Thanks

 

[Diane Poremsky [MVP]]

Or addtionally, if there is an Exchange tool which could run again all

mailboxes and delete calendar entries older than 6 months (unless
recurring)
then that would be most helpful - somehow I doubt such a tool exists.

Good thing you didn't bet on it. Exchange has a feature built in -
Mailbox manager. I forget how it handles recurring so test it on one
mailbox first. http://www.msexchange.org/tutorials/MF012.html

--
Diane Poremsky [MVP - Outlook]
Author, Teach Yourself Outlook 2003 in 24 Hours
Coauthor, OneNote 2003 for Windows (Visual QuickStart Guide)
Author, Google and Other Search Engines (Visual QuickStart Guide)



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