In order to have only specific records copied to your Excel file, the query
needs to include selection criteria (and sort order if necessary). Otherwise,
all records get copied and you then need to create lookup formulas or use
filters to restrict the set of record.
If you are not familiar with Access queries, have someone who is create one
for you as a stored query object in the database file. You can then use the
Data>Import (Get) External Data and choose the query as your record source
instead of the table.
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