Excel 2003

[Guest]

When creating a work book with multiple data sheets and pivot tables, file
size (because of the amount of data being entered daily) is getting out of
hand. Is there any way to reduce the file size of the work book that is being
emailed to others such as "Flattening the Graphs" which is a term I have
heard some where. My goal is to be able to reduce the file size of the copy
of the spread sheet that I am emailing to others because of the impact it is
having on their Outlook Inbox

 

[Guest]

Pivot Tables can consume lots of storage. Any pivot tables that don't have
to be dynamic could be copy > PasteSpecial as value onto itself to save file
size.

 

[Guest]

If you have a publicly accessable web site, you could place the file(s) in a
secure directory and simply email them the link to it. They could then go to
the site and provide proper username/password and download the file at their
leisure. This doesn't reduce the size of the file, but does relieve the load
on their Inbox. If your company has its own servers, it's a fairly easy
thing to set up SharePoint Server with this type of feature - including
automatic notification to people of when the file has been altered (a new
version uploaded by you).

 

[Guest]

I should also have remembered to suggest web services that permit sending
large files by uploading them to the service and simply sending link to the
file via email. www.yousendit.com has such a service, with business accounts
available. Not sure what the cost is.