There is no facility to do this "out of the box" but you can use a macro, e.g. Doug Robbins' approach at
http://word.mvps.org/FAQs/MailMerge/MergeWithAttachments.htm
or a Word VBA macro such as the one posted below:
You have to make a reference to Microsoft Outlook 11.0 Object Library (or
the appropriate version of the library) in the VB Editor when this module is
open.
Sub EmailOneDocPerSourceRecWithBody()
' By Peter Jamieson, 2006
Dim bOutlookStarted As Boolean
Dim bTerminateMerge As Boolean
Dim intSourceRecord As Integer
Dim objMailItem As Outlook.MailItem
Dim objMerge As Word.MailMerge
Dim objOutlook As Outlook.Application
Dim strMailSubject As String
Dim strMailTo As String
Dim strMailBody As String
Dim strOutputDocumentName As String
bOutlookStarted = False
bTerminateMerge = False
' Set up a reference to the
' Activedocument, partly because
' the ActiveDocument changes as you
' merge each record
Set objMerge = ActiveDocument.MailMerge
' Start Outlook as necessary
On Error Resume Next
Set objOutlook = GetObject(, "Outlook.Application")
If Err <> 0 Then
Set objOutlook = CreateObject("Outlook.Application")
bOutlookStarted = True
End If
With objMerge
' If no data source has been defined,
' do it here using OpenDataSource.
' But if it is already defined in the
' document, you should not need to
' define it here.
' .OpenDataSource _
' Name:="whatever"
intSourceRecord = 1
Do Until bTerminateMerge
.DataSource.ActiveRecord = intSourceRecord
' if we have gone past the end
' (and possibly, if there are no records)
' then the Activerecord will not be what
' we have just tried to set it to
If .DataSource.ActiveRecord <> intSourceRecord Then
bTerminateMerge = True
' the record exists
Else
' while we are looking at the
' correct activerecord,
' create the mail subject, body and "to"
' Just some sample code here - replace it with
' whatever you need
strMailSubject = _
"Results for " & _
objMerge.DataSource.DataFields("Firstname") & _
" " & objMerge.DataSource.DataFields("Lastname")
strMailBody = _
"Dear " & objMerge.DataSource.DataFields("Firstname") & _
vbCrLf & _
"Please find attached a Word document containing" & vbCrLf & _
"your results for..." & vbCrLf & _
vbCrLf & _
"Yours" & vbCrLf & _
"Your name"
strMailTo = objMerge.DataSource.DataFields("Emailaddress")
' create the document path name
' In this case it can be the same for every recipient,
' but if you want to retain copies of the
' document, you can use info. in the data source
' this is an example - insert your
' own pathname here
strOutputDocumentName = "c:\a\results.doc"
' strOutputDocumentName = _
' "c:\mymergeletters\_" & _
' .DataSource.DataFields("Lastname").Value & _
' " letter.doc"
.DataSource.FirstRecord = intSourceRecord
.DataSource.LastRecord = intSourceRecord
.Destination = wdSendToNewDocument
.Execute
' The Activedocument is always the
' output document
' Add any parameters you need to these calls
ActiveDocument.SaveAs strOutputDocumentName
ActiveDocument.Close
' Now create a
Set objMailItem = objOutlook.CreateItem(olMailItem)
With objMailItem
.Subject = strMailSubject
.Body = strMailBody
.To = strMailTo
.Attachments.Add strOutputDocumentName, olByValue, 1
'.Save
.Send
End With
Set objMailItem = Nothing
intSourceRecord = intSourceRecord + 1
End If
Loop
End With
' Close Outlook if appropriate
If bOutlookStarted Then
objOutlook.Quit
End If
Set objOutlook = Nothing
Set objMerge = Nothing
End Sub
Peter Jamieson
