email issue: need last user input only


S

sam

Hi All,

I have a userform that accepts user inputs and emails it to me once users
click "Submit" on the userform. Before being emailed they are stored in a
workbook on a shared drive.

What is happening is: this workbook that is emailed to me stores the user
inputs of each user in a separate row, and hence I am receiving the whole
workbook with inputs of all the users.

What I want: I want to receive just the current user’s data. I dont want to
receive the entire workbook, but the data that has been inputted by the last
user only. (For e.g. only the last row updated in the workbook) and not whole
workbook.

Is there some code I can put in that will email me just the last user input
and not the previous inputs?

Please help
I hope I made it clear

Thanks in Advance
 
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R

Ron de Bruin

Hi Sam

How many cells with data have a row ?

Do you want to send it in the body or in a workbook


sam said:
Hi All,

I have a userform that accepts user inputs and emails it to me once users
click "Submit" on the userform. Before being emailed they are stored in a
workbook on a shared drive.

What is happening is: this workbook that is emailed to me stores the user
inputs of each user in a separate row, and hence I am receiving the whole
workbook with inputs of all the users.

What I want: I want to receive just the current user’s data. I dont want
to
receive the entire workbook, but the data that has been inputted by the
last
user only. (For e.g. only the last row updated in the workbook) and not
whole
workbook.

Is there some code I can put in that will email me just the last user
input
and not the previous inputs?

Please help
I hope I made it clear

Thanks in Advance

__________ Information from ESET Smart Security, version of virus
signature database 4285 (20090728) __________

The message was checked by ESET Smart Security.

http://www.eset.com


__________ Information from ESET Smart Security, version of virus signature database 4285 (20090728) __________

The message was checked by ESET Smart Security.

http://www.eset.com
 
S

sam

Thanks for your reply Ron,
I have 26 cells of data in a row that I need to mail, from A to Z, I have to
send it as an excel attachment.

Thanks in advance
 
R

Ron de Bruin

Hi Sam

Try this

Sub Mail_Range()
'Working in 2000-2007
Dim Source As Range
Dim Dest As Workbook
Dim wb As Workbook
Dim TempFilePath As String
Dim TempFileName As String
Dim FileExtStr As String
Dim FileFormatNum As Long
Dim Lrow As Long

Lrow = LastRow(ActiveSheet)

Set Source = Nothing
On Error Resume Next
Set Source = Range("A" & Lrow & ":K" &
Lrow).SpecialCells(xlCellTypeVisible)
On Error GoTo 0

If Source Is Nothing Then
MsgBox "The source is not a range or the sheet is protected, " & _
"please correct and try again.", vbOKOnly
Exit Sub
End If

With Application
.ScreenUpdating = False
.EnableEvents = False
End With

Set wb = ActiveWorkbook
Set Dest = Workbooks.Add(xlWBATWorksheet)

Source.Copy
With Dest.Sheets(1)
.Cells(1).PasteSpecial Paste:=8
.Cells(1).PasteSpecial Paste:=xlPasteValues
.Cells(1).PasteSpecial Paste:=xlPasteFormats
.Cells(1).Select
Application.CutCopyMode = False
End With

TempFilePath = Environ$("temp") & "\"
TempFileName = "Selection of " & wb.Name & " " _
& Format(Now, "dd-mmm-yy h-mm-ss")

If Val(Application.Version) < 12 Then
'You use Excel 2000-2003
FileExtStr = ".xls": FileFormatNum = -4143
Else
'You use Excel 2007
FileExtStr = ".xlsx": FileFormatNum = 51
End If

With Dest

.SaveAs TempFilePath & TempFileName & FileExtStr, _
FileFormat:=FileFormatNum
On Error Resume Next
.SendMail "(e-mail address removed)", _
"This is the Subject line"
On Error GoTo 0
.Close SaveChanges:=False
End With

Kill TempFilePath & TempFileName & FileExtStr

With Application
.ScreenUpdating = True
.EnableEvents = True
End With
End Sub

Function LastRow(sh As Worksheet)
On Error Resume Next
LastRow = sh.Cells.Find(What:="*", _
After:=sh.Range("A1"), _
Lookat:=xlPart, _
LookIn:=xlFormulas, _
SearchOrder:=xlByRows, _
SearchDirection:=xlPrevious, _
MatchCase:=False).Row
On Error GoTo 0
End Function



sam said:
Thanks for your reply Ron,
I have 26 cells of data in a row that I need to mail, from A to Z, I have
to
send it as an excel attachment.

Thanks in advance



__________ Information from ESET Smart Security, version of virus
signature database 4285 (20090728) __________

The message was checked by ESET Smart Security.

http://www.eset.com


__________ Information from ESET Smart Security, version of virus signature database 4285 (20090728) __________

The message was checked by ESET Smart Security.

http://www.eset.com
 
R

Ron de Bruin

Change the mail address to yours before you test it


Ron de Bruin said:
Hi Sam

Try this

Sub Mail_Range()
'Working in 2000-2007
Dim Source As Range
Dim Dest As Workbook
Dim wb As Workbook
Dim TempFilePath As String
Dim TempFileName As String
Dim FileExtStr As String
Dim FileFormatNum As Long
Dim Lrow As Long

Lrow = LastRow(ActiveSheet)

Set Source = Nothing
On Error Resume Next
Set Source = Range("A" & Lrow & ":K" &
Lrow).SpecialCells(xlCellTypeVisible)
On Error GoTo 0

If Source Is Nothing Then
MsgBox "The source is not a range or the sheet is protected, " & _
"please correct and try again.", vbOKOnly
Exit Sub
End If

With Application
.ScreenUpdating = False
.EnableEvents = False
End With

Set wb = ActiveWorkbook
Set Dest = Workbooks.Add(xlWBATWorksheet)

Source.Copy
With Dest.Sheets(1)
.Cells(1).PasteSpecial Paste:=8
.Cells(1).PasteSpecial Paste:=xlPasteValues
.Cells(1).PasteSpecial Paste:=xlPasteFormats
.Cells(1).Select
Application.CutCopyMode = False
End With

TempFilePath = Environ$("temp") & "\"
TempFileName = "Selection of " & wb.Name & " " _
& Format(Now, "dd-mmm-yy h-mm-ss")

If Val(Application.Version) < 12 Then
'You use Excel 2000-2003
FileExtStr = ".xls": FileFormatNum = -4143
Else
'You use Excel 2007
FileExtStr = ".xlsx": FileFormatNum = 51
End If

With Dest

.SaveAs TempFilePath & TempFileName & FileExtStr, _
FileFormat:=FileFormatNum
On Error Resume Next
.SendMail "(e-mail address removed)", _
"This is the Subject line"
On Error GoTo 0
.Close SaveChanges:=False
End With

Kill TempFilePath & TempFileName & FileExtStr

With Application
.ScreenUpdating = True
.EnableEvents = True
End With
End Sub

Function LastRow(sh As Worksheet)
On Error Resume Next
LastRow = sh.Cells.Find(What:="*", _
After:=sh.Range("A1"), _
Lookat:=xlPart, _
LookIn:=xlFormulas, _
SearchOrder:=xlByRows, _
SearchDirection:=xlPrevious, _
MatchCase:=False).Row
On Error GoTo 0
End Function






__________ Information from ESET Smart Security, version of virus
signature database 4285 (20090728) __________

The message was checked by ESET Smart Security.

http://www.eset.com


__________ Information from ESET Smart Security, version of virus signature database 4285 (20090728) __________

The message was checked by ESET Smart Security.

http://www.eset.com
 
S

sam

Hey Ron, This worked out great. Thanks a Lot for your help.
One thing I also wanted was to mail column headers with the last updated
row.. The first row contains column headers and I would like to mail that as
well.
I tried updaing this part of the code:

Set Source = Range("A" & Lrow & ":K" & Lrow).SpecialCells(xlCellTypeVisible)

to:

Set Source = Range("A" & Lrow & ":K" & Lrow &
Frow).SpecialCells(xlCellTypeVisible)

But it didnt mail the first row, ALso when I it mails, it asks me to allow
or deny the macro to mail the book, should I set Application.DisplayAlerts =
False ?

Thanks a lot again.
 
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R

Ron de Bruin

Use this then and read this page about the warning
http://www.rondebruin.nl/mail/prevent.htm

If you use Outlook you can also add body text if you want
See
http://www.rondebruin.nl/sendmail.htm


Sub Mail_Range()
'Working in 2000-2007
Dim Source1 As Range
Dim Source2 As Range
Dim Dest As Workbook
Dim wb As Workbook
Dim TempFilePath As String
Dim TempFileName As String
Dim FileExtStr As String
Dim FileFormatNum As Long
Dim Lrow As Long

Lrow = LastRow(ActiveSheet)

On Error Resume Next
Set Source1 = Range("A1:K1")
On Error GoTo 0

On Error Resume Next
Set Source2 = Range("A" & Lrow & ":K" & Lrow)
On Error GoTo 0


With Application
.ScreenUpdating = False
.EnableEvents = False
End With

Set wb = ActiveWorkbook
Set Dest = Workbooks.Add(xlWBATWorksheet)

Source1.Copy
With Dest.Sheets(1)
.Cells(1).PasteSpecial Paste:=8
.Cells(1).PasteSpecial Paste:=xlPasteValues
.Cells(1).PasteSpecial Paste:=xlPasteFormats
.Cells(1).Select
Application.CutCopyMode = False
End With

Source2.Copy
With Dest.Sheets(1)
.Cells(2, 1).PasteSpecial Paste:=8
.Cells(2, 1).PasteSpecial Paste:=xlPasteValues
.Cells(2, 1).PasteSpecial Paste:=xlPasteFormats
.Cells(2, 1).Select
Application.CutCopyMode = False
End With

TempFilePath = Environ$("temp") & "\"
TempFileName = "Selection of " & wb.Name & " " _
& Format(Now, "dd-mmm-yy h-mm-ss")

If Val(Application.Version) < 12 Then
'You use Excel 2000-2003
FileExtStr = ".xls": FileFormatNum = -4143
Else
'You use Excel 2007
FileExtStr = ".xlsx": FileFormatNum = 51
End If

With Dest

.SaveAs TempFilePath & TempFileName & FileExtStr, _
FileFormat:=FileFormatNum
On Error Resume Next
.SendMail "(e-mail address removed)", _
"This is the Subject line"
On Error GoTo 0
.Close SaveChanges:=False
End With

Kill TempFilePath & TempFileName & FileExtStr

With Application
.ScreenUpdating = True
.EnableEvents = True
End With
End Sub

Function LastRow(sh As Worksheet)
On Error Resume Next
LastRow = sh.Cells.Find(What:="*", _
After:=sh.Range("A1"), _
Lookat:=xlPart, _
LookIn:=xlFormulas, _
SearchOrder:=xlByRows, _
SearchDirection:=xlPrevious, _
MatchCase:=False).Row
On Error GoTo 0
End Function



sam said:
Hey Ron, This worked out great. Thanks a Lot for your help.
One thing I also wanted was to mail column headers with the last updated
row.. The first row contains column headers and I would like to mail that
as
well.
I tried updaing this part of the code:

Set Source = Range("A" & Lrow & ":K" &
Lrow).SpecialCells(xlCellTypeVisible)

to:

Set Source = Range("A" & Lrow & ":K" & Lrow &
Frow).SpecialCells(xlCellTypeVisible)

But it didnt mail the first row, ALso when I it mails, it asks me to allow
or deny the macro to mail the book, should I set
Application.DisplayAlerts =
False ?

Thanks a lot again.




__________ Information from ESET Smart Security, version of virus
signature database 4285 (20090728) __________

The message was checked by ESET Smart Security.

http://www.eset.com


__________ Information from ESET Smart Security, version of virus signature database 4285 (20090728) __________

The message was checked by ESET Smart Security.

http://www.eset.com
 
S

sam

Thank you for all your help, it worked out great. I have to tweak the code a
little to make it work my way, thank you for your sources available online.
 
R

Ron de Bruin

You are welcome



--

Regards Ron de Bruin
http://www.rondebruin.nl/tips.htm


sam said:
Thank you for all your help, it worked out great. I have to tweak the code
a
little to make it work my way, thank you for your sources available
online.



__________ Information from ESET Smart Security, version of virus
signature database 4286 (20090728) __________

The message was checked by ESET Smart Security.

http://www.eset.com


__________ Information from ESET Smart Security, version of virus signature database 4286 (20090728) __________

The message was checked by ESET Smart Security.

http://www.eset.com
 
S

sam

Hey Ron, Is this approach possible?

1. Saving all User inputs(accepted through userform) in a workbook template,
lets say: UserWb.xls
2. Now, Saving a copy of the same workbook(UserWb.xls) as UserWbCpy.xls with
just he current user entry.
3. Mailing the copy that includes current user entry only(UserWbCpy.xls)
4. Deleting the copy(UserWbCpy.xls).

But the original template still remains(UserWb.xls) as I want to keep a
backup file of all user inputs.

Thanks in advance
 
R

Ron de Bruin

Hi Sam

That it is doing now

It create a new workbook
Copy the header and last row in it
Save it
Mail it
delete it

Your workbook with the userform is still the same




--

Regards Ron de Bruin
http://www.rondebruin.nl/tips.htm


sam said:
Hey Ron, Is this approach possible?

1. Saving all User inputs(accepted through userform) in a workbook
template,
lets say: UserWb.xls
2. Now, Saving a copy of the same workbook(UserWb.xls) as UserWbCpy.xls
with
just he current user entry.
3. Mailing the copy that includes current user entry only(UserWbCpy.xls)
4. Deleting the copy(UserWbCpy.xls).

But the original template still remains(UserWb.xls) as I want to keep a
backup file of all user inputs.

Thanks in advance




__________ Information from ESET Smart Security, version of virus
signature database 4286 (20090728) __________

The message was checked by ESET Smart Security.

http://www.eset.com


__________ Information from ESET Smart Security, version of virus signature database 4286 (20090728) __________

The message was checked by ESET Smart Security.

http://www.eset.com
 
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S

sam

I think I have messed up your code a litte.. will work on it from start,
I am getting a "run time error, Object required" on this line:

------> Source1.Copy
With Dest.Sheets(1)
.Cells(1).PasteSpecial Paste:=8
.Cells(1).PasteSpecial Paste:=xlPasteValues
.Cells(1).PasteSpecial Paste:=xlPasteFormats
.Cells(1).Select
Application.CutCopyMode = False
End With


I have declared everything and also set my workbook, Here is the code:

Dim Source1 As Range
Dim Source2 As Range
Dim Lrow As Long
Dim TempFilePath As String
Dim TempFileName As String
Dim OutApp As Object
Dim OutMail As Object
Dim Dest As Workbook

Lrow = LastRow(ActiveSheet)

On Error Resume Next
Set Source1 = Range("A1:W1")
On Error GoTo 0

On Error Resume Next
Set Source2 = Range("A" & Lrow & ":W" & Lrow)
On Error GoTo 0

Set Dest = Workbooks.Open(Filename:="H:\Book11.xlsm")

Am i missing something?

Thanks in Advance
 
R

Ron de Bruin

Why you open a workook ???
Set Dest = Workbooks.Open(Filename:="H:\Book11.xlsm")

The only thing that you must do is that your sheet with data is active
The code will create a new workbook for you save/mail/delete it


--

Regards Ron de Bruin
http://www.rondebruin.nl/tips.htm


sam said:
I think I have messed up your code a litte.. will work on it from start,
I am getting a "run time error, Object required" on this line:

------> Source1.Copy
With Dest.Sheets(1)
.Cells(1).PasteSpecial Paste:=8
.Cells(1).PasteSpecial Paste:=xlPasteValues
.Cells(1).PasteSpecial Paste:=xlPasteFormats
.Cells(1).Select
Application.CutCopyMode = False
End With


I have declared everything and also set my workbook, Here is the code:

Dim Source1 As Range
Dim Source2 As Range
Dim Lrow As Long
Dim TempFilePath As String
Dim TempFileName As String
Dim OutApp As Object
Dim OutMail As Object
Dim Dest As Workbook

Lrow = LastRow(ActiveSheet)

On Error Resume Next
Set Source1 = Range("A1:W1")
On Error GoTo 0

On Error Resume Next
Set Source2 = Range("A" & Lrow & ":W" & Lrow)
On Error GoTo 0

Set Dest = Workbooks.Open(Filename:="H:\Book11.xlsm")

Am i missing something?

Thanks in Advance



__________ Information from ESET Smart Security, version of virus
signature database 4286 (20090728) __________

The message was checked by ESET Smart Security.

http://www.eset.com


__________ Information from ESET Smart Security, version of virus signature database 4286 (20090728) __________

The message was checked by ESET Smart Security.

http://www.eset.com
 
S

sam

Hey Ron, This is working now. It took some time but I got it working. But, I
didnt mention you about macro in this workbook where user inputs are saved. I
want the current users input only- which Is working fine, But I also want the
macro that is in the workbook once it is mailed to me.

Rite now, It is saving the workbook with user inputs, then copying the first
and the last row in a seperate book and emailing it to me.

What I want is, Once the workbook(containing macro) is saved with user
inputs(which is working fine). I want to save a copy of the same
workbook(containing macro) as a temp file, then I want to copy the first and
the last rows(current user input), mail it to me and delete it.

I hope I made it clear, sorry for the confusion.. I am not that good with VBA.

Thanks a lot
 
S

sam

Sorry for the confusion. I want the macro because there is a button designed
in that workbook which on clicking would do some updates and generate
reports.
 
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S

sam

Hey Ron, I finally figured it out. Your email code is working great. I had to
change my code a little to make it work. I wouldnt have accomplished this
without your code. I would like to explain you how I got it to work. You can
let me know if there are any flaws/inconsistencies with the process I am
following.
Will email you if you dont mind

Thanks again
 
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