E-Mail to Distribution List

[Guest]

I want to send a document to a Distribution Group, however, I only want one individuals name to appear in the TO section. We do not want each person in the group to see the names and addresses of all others in the group. Can this be done?

 

[Russ Valentine [MVP-Outlook]]

What you are asking for requires a mail merge to electronic mail (which
cannot use a Distribution List, but can use your Outlook Contacts). Outlook
uses Word for performing mail merge functions such as Form Letters, mailing
labels, envelopes, and fax or email merges. For an overview of these
functions take a look here:
http://www.slipstick.com/contacts/printlabel.htm

--
Russ Valentine
[MVP-Outlook]

I want to send a document to a Distribution Group, however, I only want

one individuals name to appear in the TO section. We do not want each
person in the group to see the names and addresses of all others in the
group. Can this be done?

 

[John]

Tiff,
<Condensed version> We do this by starting in Outlook. We
copy the recipients to their own contacts folder, e.g.
Distribution list 1. Go to the new contacts folder. Then,
select mail merge from the menu item tools. It will take
you to Word, and from there you use an existing document or
a pre-existing document. Insert merge fields as
appropriate. When you begin your merge process, point to
your new contacts folder, Distribution List 1, to select
your recipients.

Works great, using 2000 version.

-----Original Message-----
I want to send a document to a Distribution Group,

however, I only want one individuals name to appear in the
TO section. We do not want each person in the group to see
the names and addresses of all others in the group. Can
this be done?

 

[Guest]

Another simple, yet elegant solution is to put the list in the BCC field.

Ken Kimbroug

 

[Guest]

I should have put this in my previous response, but it slipped my mind. An earlier response indicated using a mailing list manager. There's a pretty slick tool called "Send Personally" that allows you to enter several macros (salutation and a few others) within the email, then select all the contacts you want to send to and click on the Send Personally button that is installed on your toolbar. Voila, the messages go out personalized. It's inexpensive to boot, in the $15 to $30 range

Good luck

Ken