Duplicates

[Guest]

I have a column with 1721 rows and within this column there are duplicates,
is there a way I can group the duplicates together, I have done a sort, and
grouped them this way, but I would like to give each group a name. I was not
sure if excel will do this. Thanks,

 

[Dave Peterson]

I'm not sure why you'd want to give each group a name, but after you've sorted
the data, you could use data|subtotals to make it easier to view the groups.

 

[Guest]

Hi

Copy all the columns to a different location in the Excel sheet. This
is basically to run an advance query which will fetch all the records in the
excel sheet even if you have misspled while typing.

Assuming that you have copied all the columns to a single spread sheet, you
know the column heading now, save the excel sheet.

Now I wiil be using the Advance filtering techniques so that all the column
information are retrieved even if the typed cells are misspelled, which
normally is not the case when you do a simple filtering technique. The
filtered values may not be correct.

To retieve the values;

1. Select all records and the column headings and define a name for the
range List. This is the List range name.
2. Select all column headings and paste in a seperate row anywhere in the
spreadsheet.
2. Select the pasted column heading along with an three empty row and define
a
name. This is the criteria range name.

Note: You can specify more criteira in addition rows.

3. Define a criteria on the second row for all columns, if necessary. For
example S* will display all details specific to "S'.
4. Click Data-> Filter-> Advanced Filter
5. Type the List name
6. Type the Criteria Name
7. Click copy to another location option - Mandatory
8. Click Copy to
9. Click the cell below the criteria range

All data will be displayed specific to the query you requested. This is very
usefull if the spreadsheet data are mistyped or mis-spelled. Now you have
done a database funtion on your excle spread sheet.

Challa Prabhu