Duplicate Fill-In Field Data

[Bonnie]

Using W02. Have used fillin fields. Newsgroups have been
WONDERFUL for me in Access and I've learned bunches.

Have tried this a few times over the years and always had
to give up - I have an amendment form (.dot) with a dozen
or so fillin fields that I complete upon opening with
File, New. My dilema: I need to print 2 copies of that 1
form and the only difference is to print at the bottom of
one page: "This form is to be signed and returned" and the
second should print this at the bottom: "This form is to
be kept with the contract".

I have read and reread bookmarks and references but cannot
get it to work. I have duplicated my form and I have
identified my fields on page 1 as bookmarks and tried to
insert references on page 2, but to no avail. I know it's
something simple. I don't want to retype each fillin field
twice.

Any advice or help would be appreciated VERY MUCH!!!

 

[Greg Maxey]

Bonnie,

Use a ASK and REF Fields vice a Fillin Field in your
template. The ASK Field collects the data and assigns the
bookmark, then the REF fields you place on page 1 and 2
will insert the bookmark value.

For example:
{ASK Name "What is the clients name?"} then {REF Name}
where you want the name to appear on page 1 and {REF Name}
again where you want the name to appear on page 2.

Unlike FILLIN fields, ASK fields do not prompt for update
automatically when you create a new document. You can
fire the prompts by pressing F9 or put and AutoNew Macro
in the documentment template:

Sub AutoNew()
Dim oStory As Range
For Each oStory In ActiveDocument.StoryRanges
oStory.Fields.Update
If oStory.StoryType < wdMainTextStory Then
While Not (oStory.NextStoryRange Is Nothing)
Set oStory = oStory.NextStoryRange
oStory.Fields.Update
Wend
End If
Next oStory
Set oStory = Nothing
End Sub

 

[Bonnie]

Thanks SO very much for the advice. I ended up using
FILLIN fields on page 1 and REF fields on page 2. (I like
using the popup boxes.)

That REF thing was something that had escaped me for many
moons. Merci' beaucoup.