Does recording a macro increase the font size?

[Guest]

I created a letterhead at the top of a blank document so that it could be
used for emailing purposes (instead of printing on actual letterhead just
create a letter on this and it's ready to email). I widened the left/right
margins; changed the top/bottom margins; put the company name within a one
row/one column table so that the bottom line is the only line showing; went
below that table, changed the size and superscripted the font to put in the
address and telephone numbers; put a return; changed the font back to the
original size and unchecked the superscript; inserted a continuous page
break, and added one more return. Now I've been asked to make it a macro.
I'm using the fonts that I used when I just put it on a document but when I'm
recording it for the macro the font is enlarged by 3-4 sizes. Why?

 

[Suzanne S. Barnhill]

A macro is an inefficient (and chancy) way to accomplish this. It would make
much more sense to store the letterhead as AutoText or in a template.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

 

[John McGhie [MVP - Word and Word Macintosh]]

Hi Diane:

A recorded macro stores only "what you do". If you did not explicitly set
the font and its size while recording, that information will not be stored,
and the result will appear in whatever font is under the insertion point
when the macro begins.

The macro does not store mouse movements: you have to move using the cursor
keys if you want to store this in a macro.

And, I think you are getting a little confused between "Returns" and
"Paragraph marks". A Paragraph mark stores font and spacing information, a
Return does not. Which one were you using?

I would follow Suzanne's suggestion: make it an AutoText (or a template). A
macro is not the simplest way to do this. You "could" do it with a macro,
but it's complicated.

Regards

I created a letterhead at the top of a blank document so that it could be
used for emailing purposes (instead of printing on actual letterhead just
create a letter on this and it's ready to email). I widened the left/right
margins; changed the top/bottom margins; put the company name within a one
row/one column table so that the bottom line is the only line showing; went
below that table, changed the size and superscripted the font to put in the
address and telephone numbers; put a return; changed the font back to the
original size and unchecked the superscript; inserted a continuous page
break, and added one more return. Now I've been asked to make it a macro.
I'm using the fonts that I used when I just put it on a document but when I'm
recording it for the macro the font is enlarged by 3-4 sizes. Why?

--

Please reply to the newsgroup to maintain the thread. Please do not email
me unless I ask you to.

John McGhie <[email protected]>
Microsoft MVP, Word and Word for Macintosh. Consultant Technical Writer
Sydney, Australia +61 (0) 4 1209 1410

 

[Guest]

I do not know how to make a template. I've asked Meredith College if they
have an adult course but they do not have one as of yet. I've been making
things as forms (which has a couple of drawbacks) because of not knowing how
to make a template. I've put a few things in Auto Text but how would I get a
5 line, different size fonts, and superscripts recorded in Auto Text?

 

[Suzanne S. Barnhill]

For starters, see
http://word.mvps.org/FAQs/Customization/CreateATemplatePart1.htm

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

 

[Guest]

Hi, John & Suzanne:

Sorry, I took so long to update your suggestions. I stuck with the macro -
got it to work finally - due to the fact that we are a company which acquired
several insurance companys, which means, in my office, there would have to be
six letterhead templates due to the fact we write letters under three
different company names, plus each letter would have to have a regular
letterhead and one with "Certified/Return Receipt Requested" added to it. I
just made it easier for the adjusters to pick a macro instead of picking the
correct template out of a list of documents.

Hi Diane:

A recorded macro stores only "what you do". If you did not explicitly set
the font and its size while recording, that information will not be stored,
and the result will appear in whatever font is under the insertion point
when the macro begins.

The macro does not store mouse movements: you have to move using the cursor
keys if you want to store this in a macro.

And, I think you are getting a little confused between "Returns" and
"Paragraph marks". A Paragraph mark stores font and spacing information, a
Return does not. Which one were you using?

I would follow Suzanne's suggestion: make it an AutoText (or a template). A
macro is not the simplest way to do this. You "could" do it with a macro,
but it's complicated.

Regards

I created a letterhead at the top of a blank document so that it could be
used for emailing purposes (instead of printing on actual letterhead just
create a letter on this and it's ready to email). I widened the left/right
margins; changed the top/bottom margins; put the company name within a one
row/one column table so that the bottom line is the only line showing; went
below that table, changed the size and superscripted the font to put in the
address and telephone numbers; put a return; changed the font back to the
original size and unchecked the superscript; inserted a continuous page
break, and added one more return. Now I've been asked to make it a macro.
I'm using the fonts that I used when I just put it on a document but when I'm
recording it for the macro the font is enlarged by 3-4 sizes. Why?

--

Please reply to the newsgroup to maintain the thread. Please do not email
me unless I ask you to.

John McGhie <[email protected]>
Microsoft MVP, Word and Word for Macintosh. Consultant Technical Writer
Sydney, Australia +61 (0) 4 1209 1410

 

[Suzanne S. Barnhill]

But AutoText would still work, I think, and you could use an AutoTextList
field instead of a macro; see
http://word.mvps.org/FAQs/TblsFldsFms/AutoTextList.htm.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

Hi, John & Suzanne:

Sorry, I took so long to update your suggestions. I stuck with the macro -
got it to work finally - due to the fact that we are a company which acquired
several insurance companys, which means, in my office, there would have to be
six letterhead templates due to the fact we write letters under three
different company names, plus each letter would have to have a regular
letterhead and one with "Certified/Return Receipt Requested" added to it. I
just made it easier for the adjusters to pick a macro instead of picking the
correct template out of a list of documents.

Hi Diane:

A recorded macro stores only "what you do". If you did not explicitly set
the font and its size while recording, that information will not be stored,
and the result will appear in whatever font is under the insertion point
when the macro begins.

The macro does not store mouse movements: you have to move using the cursor
keys if you want to store this in a macro.

And, I think you are getting a little confused between "Returns" and
"Paragraph marks". A Paragraph mark stores font and spacing information, a
Return does not. Which one were you using?

I would follow Suzanne's suggestion: make it an AutoText (or a template). A
macro is not the simplest way to do this. You "could" do it with a macro,
but it's complicated.

Regards

I created a letterhead at the top of a blank document so that it could be
used for emailing purposes (instead of printing on actual letterhead just
create a letter on this and it's ready to email). I widened the left/right
margins; changed the top/bottom margins; put the company name within a one
row/one column table so that the bottom line is the only line showing; went
below that table, changed the size and superscripted the font to put in the
address and telephone numbers; put a return; changed the font back to the
original size and unchecked the superscript; inserted a continuous page
break, and added one more return. Now I've been asked to make it a macro.
I'm using the fonts that I used when I just put it on a document but when I'm
recording it for the macro the font is enlarged by 3-4 sizes. Why?

--

Please reply to the newsgroup to maintain the thread. Please do not email
me unless I ask you to.

John McGhie <[email protected]>
Microsoft MVP, Word and Word for Macintosh. Consultant Technical Writer
Sydney, Australia +61 (0) 4 1209 1410