Distribution List

[Carla V.]

I am trying to find out how to send our price lists out to very small
business by either fax or email via a Distribution List. I have been told OL
2003 can differentiate between email and fax addresses but cannot find
anything in Help or the KB to tell me how to set this up. Will someone
please help get me started? Thank you!

 

[Brian Tillman]

I am trying to find out how to send our price lists out to very small
business by either fax or email via a Distribution List. I have been
told OL 2003 can differentiate between email and fax addresses but
cannot find anything in Help or the KB to tell me how to set this up.
Will someone please help get me started? Thank you!

If you include a fax number in the contact record, Outlook will recognize it
as such.

 

[Shelly]

Thanks Brian but how does this work? Should I put both the phone # and the
email address in the Contact Record and then let Outlook choose how to send?
If I have both, how would Outlook know which method to use?

An example would be a Contact that has both but wants the list sent by fax
and another (with both) by wants the list sent by email? (Are you as
confused as I am now?)

 

[Brian Tillman]

Thanks Brian but how does this work? Should I put both the phone #
and the email address in the Contact Record and then let Outlook
choose how to send? If I have both, how would Outlook know which
method to use?

When you access the address book (such as when you click To in the Compose
window), Outlook presents to you all electronic addresses for each contact,
with a field off to the right that states what type of address is is (EX for
Exchange, SMTP for e-mail, FAX for fax). You choose which address Outlok
should use. FOr a fax number, you must have a fax package that works with
Outlook installed. Windows XP has it built-in. For a great description,
see this article by Russ Valentine:
http://www.slipstick.com/addins/services/winxpfax.htm

An example would be a Contact that has both but wants the list sent
by fax and another (with both) by wants the list sent by email? (Are
you as confused as I am now?)

You'll see two entries in the address boook for each and you'll choose the
appropriate one.

 

[Shelly]

Great! Thank you (and to Russ).

When you access the address book (such as when you click To in the Compose
window), Outlook presents to you all electronic addresses for each
contact, with a field off to the right that states what type of address is
is (EX for Exchange, SMTP for e-mail, FAX for fax). You choose which
address Outlok should use. FOr a fax number, you must have a fax package
that works with Outlook installed. Windows XP has it built-in. For a
great description, see this article by Russ Valentine:
http://www.slipstick.com/addins/services/winxpfax.htm


You'll see two entries in the address boook for each and you'll choose the
appropriate one.