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[Gary Wooding]

Each month I produce a document that needs to be sent to two separate
groups of recipients. Group A needs client names to be visible, but
group B mustn't see them. Currently I produce just one document with
the names replaced by an index into another file, and group B never get
the file, but this has become a problem when group A discusses the
document at monthly meetings - they want the names to be in the
document.
Is there a simple way of doing this in Word 2000?

On a mainframe using DCF it would be very simple indeed, and I've tried
using field codes in a futile attempt to mimic what I'd do in DCF.
For example...

{ASK Target "Enter GRPA or GRPB" \*MERGEFORMAT \d "GRPA"}
...
{IF Target = "GRPA" "Fred Bloggs" "" \*MERGEFORMAT }
...
{IF Target = "GRPA" "Mary Flood" "" \*MERGEFORMAT }
...


But its just not working - I clearly don't really understand them and I
can't find a decent reference source with examples.

Can anyone help please?

 

[Anne Troy]

It would help to know what you're delivering: Hard copy? Electronic?
************
Anne Troy
www.OfficeArticles.com

 

[Tony Jollans]

What you are trying does work. However when I cut and pasted it, I found an
extra space after GRPA in the ASK default - if that isn't just a typo here,
try removing it.

I hope you realise that this technique does not remove the names from the
(soft copy) document - only from hard-copy versions.

 

[Gary Wooding]

What you are trying does work. However when I cut and pasted it, I found an
extra space after GRPA in the ASK default - if that isn't just a typo here,
try removing it.

I tried copying exactly from my Word doc and cannot see the extra space
in this line....
{ASK Target "Enter GRPA or GRPB" \*MERGEFORMAT \d "GRPA"}

I hope you realise that this technique does not remove the names from the
(soft copy) document - only from hard-copy versions.

It is for hard copy only.
I'm obviously missing something because it simply doesn't work for me.
Here's what I've done...
I open a new document in Word and insert the three lines I put in my
first post. With VFC (view field codes) on I see the three lines, if I
turn VFC off I see nothing at all - the display shows an empty document.
If I close the document and re-open it I see the same blank document -
I'm never asked to enter GRPA or GRPB. If I turn VFC on I see the same
three lines as before.
I just don't see how to make the ASK code actually work and ask for
input. In other words, how do I invoke the code that I've written?

 

[Tony Jollans]

Sorry- looks like I messed up with my copy and paste. The good news is that
it now works (and probably always did) without changes.

It seems I didn't read your whole post properly - my apologies

ASK fields prompt when they are 'updated'. If you check "Update Fields"
under "Printing Options" on the Tools > Options > Print tab then you will be
ASKed when you print the document.

 

[Gary Wooding]

ASK fields prompt when they are 'updated'. If you check "Update Fields"
under "Printing Options" on the Tools > Options > Print tab then you will be
ASKed when you print the document.

Thanks Tony, that did it. I knew I was missing a very basic and
important bit, but just couldn't find it.
It works perfectly now.