Disappearing Calendar Entries

[Guest]

We are two PAs. At work we send out Calendar invitations to various people
on behalf of our bosses. i.e. we are logged into our own Outlook accounts
with full delegate access to their accounts. We issue invitations from their
accounts. We receive invitations on their behalf and accept/decline etc on
their behalf. Intermittently entries disappear from the calendars of those
people to whom we have issued the invitations? Can anybody explain why this
happens and what we can do to stop it? This has been going on for some
months. Do we (and our bosses) have to save the invitations (they appear in
our mailbox and their mailbox) until the invitation date has passed?
Heeeeeeeeeeeeeeeeeelllllllllllllllllllllllpppppppppppp!!!!

Thanks.

 

[Patricia]

Are you, by chance, sending the Meeting Request to a Distribution Group? If
so, then when any single member of the group declines, the meeting becomes
cancelled. To work around this, click on the Scheduling tab and you should
see a plus sign next to the DL name. Click the Plus sign and you'll get a
message about "once you expand the DL, you cannot undo this" or similar.
Click OK--- makes no changes to the group itself, just translates it into
all its members so you can avoid this problem!

 

[Guest]

Thanks for trying Patricia. We have become paranoid with this. Everytime we
use the distribution group we open it to ensure that we have everybody on as
we are having a bit of a transition phase and people are moving to new jobs -
hence the paranoia! Thanks for this though, it does give food for thought!

Margaret