Disable Import and Export

[Guest]

Does anyone know of a way to disable the import and export wizard? I have a
public contact folder on my Exchange server that I don't want people to be
able to export. Thanks.

 

[F. H. Muffman]

Does anyone know of a way to disable the import and export wizard? I have
a
public contact folder on my Exchange server that I don't want people to be
able to export. Thanks.

This is why I like it when people say why they want to do something, because
it gives so much more light and saves so much time.

While yes, this would prevent people from going to File - Import and
Export... to export the public folder (which, honestly, I didn't even know
you could do), it wouldn't prevent them from doing things with the contacts
in that folder that still makes them portable, such as, say, dragging them
to the desktop, dragging them to a PST, dragging them to an Inbox...

I'm not sure there's going to be a way to prevent people from doing that. I
don't believe you can IRM contacts in Outlook, so that's out.

Now, if you still want to prevent File - Import and Export... despite the
fact that it isn't going to gain you what you want, I can try to dig out
what you'd need to do, but, it isn't going to meet your goal.

 

[Diane Poremsky]

I'm sure you could remove the option using GPO... but they can just as
easily copy and paste the contacts or drag them to a new pst or even to the
hard drive. They can also create a table view and copy and paste into
notepad.

 

[Guest]

Thanks for the reply. I can't seem to to find a good way to prevent this
from happening either. I know how to remove the import and export from the
menu, but I always seem to find a way around using the the wizard to copy the
contacts. I think this is a major flaw, as a enterprise might not want their
employees pulling their contacts. I've tried several different permissions
settings, but even setup as a reviewer the user still has rights to export.
Let me know if you can think of anyway, or anything else I might have
overlooked. Thanks again for the help.

 

[F. H. Muffman]

Thanks for the reply. I can't seem to to find a good way to prevent this
from happening either. I know how to remove the import and export from
the
menu, but I always seem to find a way around using the the wizard to copy
the
contacts. I think this is a major flaw, as a enterprise might not want
their
employees pulling their contacts. I've tried several different
permissions
settings, but even setup as a reviewer the user still has rights to
export.
Let me know if you can think of anyway, or anything else I might have
overlooked. Thanks again for the help.

Well, I've been wracking my brain for a solution. I can think of two,
neither of which I'm able to completely sell myself on.

First, rather than using public folder contacts, what if you added them to
the GAL as external recipients? It's a lot harder to move people into ones
local Contacts folder from the GAL, and you can store a good amount of the
same information. The downside is that you have to give some gal edit tools
to the people who are responsible for maintaining the contacts. The upside
is that Exchange 2k and up are great when it comes to really providing
narrow band permissions.

Second, and this is one I'm really unsure about, there's the possibility of
using sharepoint contacts. Maybe. I'm not familiar enough with Sharepoint
except from an End-User perspective.

Over all, I'd watch the Exchange team blog at www.msexchangeteam.com and
when they ask for ideas, ask about IRM'ing contacts for public folder use.
I'd suggest the Outlook blog, but supposedly that's a bunch of marketers.
Well, that and I don't remember the address off the top of my head =)

 

[Guest]

Thanks foir thr reply again. I didn't even think about the GAL, that would
make the contacts more secure. I'm still kind of stunded that Microsoft
hasn't thought about this, as I'm sure I'm not the first person to try to do
this. Anyway, thanks for the help.